Legal Administrative Assistant

LHH is currently hiring for a Legal Administrative Assistant role for our client, a mid-sized law firm in DC with a great culture. The role is hybrid (3x per week onsite). This position will be responsible for communication management, timesheets, expense reports, travel arrangements, documentation management, and calendar management.

Responsibilities:

• Drafts routine correspondence and emails for principals
• Proofs and edits principals’ correspondence.
• Electronically files all correspondence according to firm guidelines.
• Prepares client (board) meeting minutes and reports.
• Enters the principal’s billing time and narrative into the LMS system.
• Adds client and matter numbers to the time entries based on scheduled meetings, travel itineraries and the secretary’s understanding of the principal’s work.
• Keeps track of timesheets and reminds the principal if there are days missing or apparent gaps in billed time.
• Provides a bi-weekly time edit of LMS timesheets for the principal’s review and approval.
• Prepares expense reports as expenses are incurred, submitting all expenses to accounting at end of the month so that the expenses can be included in the client’s next invoice.
• Carefully tracks expenses on the principal’s personal credit card so the principal can easily reconcile account statement.
• Makes air, hotel, and ground transportation arrangements for assigned principals.
• Has contingency travel plans for a variety of scenarios to minimize the impact of schedule changes and emergencies.
• Pulls documents and files from the DM or storage as needed or requested.
• Properly profiles all documents going in or out of the principal’s office.
• Manages the principal’s desktop in-box. Organizes materials with priority for the principal. Ensures urgent matters are handled in a timely manner when the principal is traveling and does not have access to in-box.
• Prepares board/meeting materials for the principal in an organized manner with each component clearly identified.
• Keeps the firm public calendar up to date by adding travel, meetings, calls and vacations

Qualifications:

• 5+ years of experience
• Bachelor's degree
• Experience in a law firm setting as a legal secretary/administrative assistant a must
• Experience with Microsoft Suite
• Strong attention to detail