Legal Administrative Assistant

Las Vegas

Lewis Roca is a top ranked Am Law 200 commercial law firm and one of the largest in the Western United States. We are seeking an Legal Administrative Assistant to join our team!

Summary:

This role provides a wide range of administrative and legal support to multiple lawyers. Examples of administrative responsibilities include expense reports, management of one or more lawyer’s calendar, scheduling and planning meetings, filing, and other important administrative activities. Legal responsibilities include document preparation, file maintenance, and support for court deadlines and filings.

About Lewis Roca:

Our award winning team of lawyers offer extensive experience in a wide range of disciplines. We strive to be the employer of choice in the legal community. Our goal is to attract talent of varied backgrounds who meet our standards of excellence and reflect the marketplace that we serve. We embrace this diversity; it contributes to our success.

A set of core principles guide our work with our clients and with each other. Together, we call this Experience Amplified. It is a client-centered operational approach that helps define a culture of service excellence. It contributes to our highly collaborative group of business professionals, led by a dedicated and passionate C-Team.

Duties and Responsibilities:

Administrative Support

• Manages and maintains timekeepers’ schedules and calendars; maintains the tracking spreadsheets for all case deadlines
• Tracks, organizes and processes expense reports, reimbursements and check requests using electronic expense system (Chrome River)
• Assists with email management
• Maintains lawyers’ contacts in Outlook with accurate contact information and notes (Outlook)
• Coordinates travel including hotel, flights, car rentals; prepares travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings
• Works with external and internal resources, as well as liaises with multiple internal departments, to coordinate food and beverage services, reserve rooms and prepare materials; confirms event details with all parties
• Schedules and organizes depositions, hearings, mediations, arbitrations, onsite and offsite meetings, conferences, speaking engagements, client proposals and events
• Drafts routine correspondence, notices, forms, etc.
  
  

Document Preparation/File Maintenance

• Gathers documents and creates a complete table of contents and appendices for court briefings; prepares attorney binders for depositions, hearings, mediations, arbitrations, and trials
• Creates, formats, edits, proofreads and manages Word documents, Excel spreadsheets and PowerPoint presentations; prints and/or transmits via email as requested. (MS Word/Excel/PowerPoint)
• Performs routine filing, photocopying, scanning, faxing, compiling and distributing of documents
• Identifies and coordinates available firm support services provided by the administrative departments such as office services, accounting, records, etc. and follows-up on delivery and receipt acknowledgements
• Data maintenance, data/electronic document management, and reporting, in compliance with firm policies using document management software and spreadsheets; (iManage/FileSite)
• Stays abreast of Court efiling systems for the State, Federal, Appellate and 9th Circuit Courts and accurately deciphers court rules
  
  

Client Service and Team Support

• Establishes and maintains cooperative, diplomatic working relationships with co-workers, attorneys and supervisors; works as part of a team and collaborates with colleagues; and completes projects under tight deadlines even when there are competing requirements and shifting priorities
• Interfaces and establishes ongoing positive business relationships with clients, attorneys, paralegals, and other staff; adheres to confidentiality of lawyer-client relationship
• Researches information as requested by attorneys and/or paralegals
• Presents information and responds to questions from other professionals in the firm in a professional and timely manner
  
  

Education and Experience:

• Completion of at least an undergraduate degree; an AA degree or relevant technical degree may be considered if paired with similar and recent work experience. An undergraduate degree generally provides a structured opportunity to develop skills in the areas of project management, learning mentality, and complexity.
• At least 5 years directly supporting multiple lawyers simultaneously; experience should be recent as the nature of legal support and the technology continues to change and become more sophisticated
• Appellate experience is strongly desired but other practice areas will be considered if they are similar in complexity, time sensitivity, and work tasks
• Experience working within a team approach to legal administrative support is desired
• Hands on experience filing, retrieving, and maintaining documents in a sophisticated electronic filing system such as iManage / File Site on a regular basis
• Experience with sophisticated calendar and task management, travel planning, and meeting planning Intermediate to advanced MS Word, Excel, and Outlook skills and intermediate Power Point skills
• Tangible knowledge of Court efiling systems, court filing rules, and how to stay abreast of changes
• Working knowledge of the administrative aspects of the practice of law
• Proven, highly developed organizational skills
• Project management mindset including the ability to monitor the due dates and status of multiple tasks simultaneously, both their own and that of others involved in the work
• Demonstrates astute judgement – knowing when to triage a problem and work through it on their own and when it is best engage or notify others
• Devotion to excellence for all responsibilities, including those that are more repetitive and administrative
• Ability to demonstrate exceptional resilience, maintain composure under pressure, and remain unfazed by challenges or setbacks.
• Collaborative and congenial, not just with clients and lawyers but with colleagues around the office and around the firm
• Some duties require in-office presence.
  
  

Lewis Roca offers competitive compensation and benefits, including:

• 401(k) with generous employer match
• 3 weeks of paid time off
• 10-paid holidays per year
• Benefits start on day 1
• Several medical plan options to choose from, including traditional plans and HSA-qualified plans
• Tuition reimbursement
• Gym reimbursement
• Well-being program
• Technology stipend
• Employer-paid life insurance and long-term disability
• And much more!
  
  

How To Apply

Thank you for your interest in Lewis Roca. To complete an application and submit your resume, please click "Apply for this Position." No phone calls, please. We will contact you if your resume indicates that you are a strong candidate for this position. #LH1

We are not accepting resumes from search firms for this position.

Lewis Roca is an Equal Opportunity Employer. We do not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, national origin, color, age, physical or mental disability, spousal affiliation, marital status, a serious medical condition, genetic information, veteran status, or any other basis prohibited by federal, state, or local law.

For more information about equal employment opportunity, please click here for the “Know Your Rights” poster . To request a disability accommodation in the application process, please click here . Lewis Roca participates in E-Verify, please click here for more information. For information regarding your Right to Work, please click here .