Legal Administrative Assistant

Based in our Fort Lauderdale, Florida office, Hinckley Allen is seeking an experienced Legal Administrative Assistant to join our team.

This position performs a variety of administrative duties for our Construction attorney(s) and paralegal(s). Essential duties and responsibilities of this role include

• Drafting correspondence, memoranda, and other legal documents in a timely manner and with a high degree of accuracy
• Managing filing and retrieval of electronic documents using a document management system
• Filing documents with Federal and state courts including e-filings
• Oversight of incoming and outgoing correspondence in a timely manner
• Initiating the new file opening process, requesting conflict checks and establishing the appropriate document management folders
• Calendaring and scheduling court dates and other important meetings for attorney(s) and establishing/maintaining calendar and deadline reminder systems in Outlook
• Proofing, reviewing and editing bills
• Recording time into the firm’s accounting system accurately and in a timely manner
• Actively participating as part of a team of legal administrative assistants providing coverage and/or backup coverage for other attorneys
• Observing confidentiality of all client matters.

Knowledge, Skills and Abilities:

• High School diploma or equivalent required.
• Three to five years prior Legal Administrative Assistant experience required.
• A minimum of two years’ experience working in Construction Litigation highly preferred.
• Must be highly knowledgeable and skilled in construction litigation processes, deadlines, procedures and court rules.
• Proficiency in current versions of Windows and the Microsoft Office Suite of products required; experience with document management systems (iManage) and Elite billing system highly preferred.
• Strong written and verbal communication, as well as attention to detail required.
• Ability to transcribe legal documents, correspondence and reports from rough draft and/or dictation accurately and efficiently.
• Ability to organize and prioritize numerous tasks and complete them under time constraints,
• Ability to proofread and perform editing of typed material for grammatical, typographical, punctuation or spelling errors.
• Must possess strong interpersonal skills in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff.
• Must be a self-starter, able to execute and complete projects under tight deadlines.

Hinckley Allen is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status.