● Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings
● Assist with arranging any large GLO/Division meetings
○ Would interact by phone and online meetings with team members outside of the US
● Prepare, monitor, and follow up on expense reports for OGC members
● Travel support:
○ Liaise with destination admins/GLO members regarding the travel
○ Prepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines) ○ Book accommodation and ensure transportation has been arranged
○ Ensure calendars are up to date
● Create and format presentations in Google Slides
● Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word
● Monitor physical mail for GLO team members, and deliver from mailroom to team member offices
● Help with preparation for, running of, and follow-ups from the GLO Quarterly Webcast
● Manage annual holiday party, Colgate Cares events, etc.
● Register visitors with lobby/security, arrange for security badges
● Book meeting rooms and visitor offices
● Provide coverage when Chief Legal Office’s (CLO) admin is absent
● Manage access to Onit system via Okta
● Troubleshoot minor Onit issues, assist with standard/routine updates.
● Manage creation of new Google Groups and maintenance of existing ones
● Assist with onboarding of new GLO employees - computer set-up. Potential Google training
● Maintain GLO Tools Google Slide Deck
● Assist with documentation of new Onit tools
● Create and manage Looker Studio dashboards
Required Competencies:
● High level of expertise with Google Suite of tools, particularly Google Slides, Docs and Sheets, as well as Microsoft Word, Excel and PowerPoint.
● Knowledge of Looker Studio a plus.
● Collaborative, friendly, energetic – will need to work well with executive Admins
● Creative problem-solver
#LI-JC3
Seniority level
Entry level
Employment type
Part-time
Job function
Legal and Administrative
Industries
Legal Services
Referrals increase your chances of interviewing at Eclaro by 2x