Lease Administrator-(Multi-Site Retail experience)

Are you ready to join a dynamic fast-paced lease administration team in Austin TX? (This is an Austin-based role and does not allow for Remote work) - Please review the role details below and apply if your background aligns.

We are looking for a superstar Lease Administrator who has owned the end-to-end lease admin/accounting process for multi-site retail centers (Required) to join our stellar team of Lease Administrators! We are a fun, supportive group who gets things done!

The Role

Our mission is to ensure lease compliance for our internal and external stakeholders, (tenants and landlords) across all 540+ worldwide locations. We do this accurately and timely by analyzing leases, researching issues, resolving disputes, actively managing/auditing and documenting rent roll payments:(including base rent, insurance, taxes, etc), CAM reconciliations and initiating lease amendments/renewals, updating lease occupancy status etc

Who You Are

YOU MUST have 4+ years experience in Lease Administration or Lease Accounting and be a subject matter expert who has managed a portfolio of leases of over 100 sites for a large retail/commercial organization who adapts and navigates through change, overcomes obstacles, disagrees, and commits, and focuses on our pursuit of operational excellence. You will love working at Whole Foods and thrive in our culture of respect, integrity, and inclusiveness.

Responsibilities

• Under general direction, analyzes and abstracts key lease information and maintains lease documentation in the Tango database.
• Ensures financial lease obligations are processed and paid timely.
• Develops relationships with the regional contacts, accounting team and legal.
• Coordinates with legal on issuance of estoppels, certificates, and non-disturbance agreements.
• Establishes landlord payments as defined in the lease for all assigned locations, including oversight of base rent payment, percentage rent, CAM, insurance, and real estate property tax.
• Audits the company’s CAM, tax accounts, and rent charges versus the leases to recover excess charges. Communicates audit results and recommendations to Team Leader.
• Resolves day-to-day lease occupancy issues with landlords and subtenants.
• Maintains awareness of lease expirations, renewals, and other key dates related to assigned locations.
• Assists in running reports, calculations and entering payments of percent rent in accordance with lease provisions.
• Tracks subtenants for all assigned locations, including management of all dates, invoicing of rent, taxes, and operating costs. Ensures accurate and timely WFM expense recovery per sublease agreement
• Initiates collections proceedings from subtenants as required.
• Ability to run reports to monitor pending dates, expirations, and renewals within Tango.
• Engages with functional/operational leaders to understand business objectives, challenges, and areas targeted for improvement.
• Analyzes workflow and identifies issues, roadblocks, or areas for effectiveness or efficiency improvement as needed.
• Ensures adherence to the company’s principles, values, policies, and guidelines.
  
  

Skills

General accounting practices and terminology

Knowledge of occupancy lease language for CAM, tax, insurance, sustenance and percentage rent clauses.

Identifies and pursues process improvement opportunities based on risk controls, customer experience, efficiencies, and other business-focused factors.

Strong command of Microsoft Excel and lease administration software, such as Tango. (Yardi, MRI etc)

Excellent communication skills, including written, verbal, and listening.

With guidance, responds to questions and presents information to internal and external clients in one-on-one settings.

Supports team and cross-functional projects within defined areas of responsibility.

Adapts to constraints while demonstrating flexibility and resilience.

Applies basic research, information gathering, and analytical skills to:

• Collect required documentation and verify conformance with standards,
• Assess accuracy of detailed information.
• Handles detailed, structured problems; identifying roadblocks to task completion.
• Considers impact to Team Members, customers, and the organization.
• Identifies alignment / misalignment of the team’s project goals with the larger organizational strategy, goals, and objectives.
• Understands retail operations and/or WFM product mix
  
  

Education & Experience

• BA/BS degree and 3+ years’ relevant Lease Administration or Real Estate Lease Accounting experience OR equivalent combination of education and relevant experience.
  
  

Why Whole Foods Market

Whole Foods Market is the world's leading natural and organic foods supermarket retailer and wellness company. Our philosophy is to satisfy and delight our customers - and to support Team Member happiness, growth and excellence. Why? We believe that each and every team member is a valued contributor to our mission. In our partnership with Amazon, we are re-inventing the grocery industry through innovative advancements like Just Walk Out and Dash Cart technologies and a service-minded approach.