Administrative Assistant (Investment Manager)

One of the leading hedge fund names in NYC is looking for a highly capable and organised Assistant to help across a wide-ranging set of responsibilities.

The firm manage assets in the billions and have a reputation for exceptional performance. They run a lean ship, which has been possible due to high calibre of the workforce and their adoption of technology and willingness to always seek to improve.

The role will form part of the broader office management team and will support the C-Suite in the smooth running of the office.

Responsibilities can include:

• Provide administrative support across all teams:
• Schedule and coordinate meetings
• Prioritize and complete team requests in a thorough and timely manner
• Handle ingoing and outgoing mail
• Maintain an inventory of supplies and order supplies on request
• Maintain an organized filing system and ensure shared resources are up-to-date
• Liaise with Building Management; input and track security and maintenance requests
• Act as a gatekeeper by being the primary for answering and directing incoming telephone calls
• Professionally greet and direct visitors
• Manage reception area to ensure timely and clear communication among both internal colleagues and external visitors
• Effectively build and maintain relationships in a welcoming and professional manner; consistently look for new ideas to further develop working relationships and seek opportunities to partner with colleagues throughout the firm on various initiatives
• Coordinate recruiting efforts, including interview schedules and candidate onsite interviews
• Participate, as needed, in special projects such as planning and coordinating catering, events, travel, etc.

The role will suit a graduate with 2 years+ office experience. Outside of this, you will have excellent organisation skills, have strong attention to detail, and be an excellent communicator. The client is looking for a strong team player but who also can act autonomously, solving problems as they arise and contributing to all round well running of the office and culture.