Jr Facilities Assistant

About Exela

Exela is a business process automation (BPA) leader, leveraging a global footprint and proprietary technology to provide digital transformation solutions enhancing quality, productivity, and end-user experience. With decades of expertise operating mission-critical processes, Exela serves a growing roster of more than 4,000 customers throughout 50 countries, including over 60% of the Fortune® 100. With foundational technologies spanning information management, workflow automation, and integrated communications, Exela's software and services include multi-industry department solution suites addressing finance & accounting, human capital management, and legal management, as well as industry-specific solutions for banking, healthcare, insurance, and public sectors. - Through cloud-enabled platforms, built on a configurable stack of automation modules, and 17,500+ employees operating in 23 countries, Exela rapidly deploys integrated technology and operations as an end-to-end digital journey partner.

Health & Wellness

We offer comprehensive health and wellness plans, including medical, dental and vision coverage for eligible employees and family members; paid time off; and commuter benefits. In addition, supplemental income protection including short term insurance coverage is available. We also offer a 401(k)-retirement savings plan to assist eligible employees in saving for their retirement. Participants are provided access to financial wellness resources and retirement planning services.

Military Hiring

Exela seeks job applicants from all walks of life and backgrounds including, but not limited to, those who are transitioning military members, veterans, reservists, National Guard members, military spouses and their family members. Individuals will be considered no matter their military rank or specialty.

Job Description

Jr. Facilities Assistant

About The Role

As a Junior Facilities Assistant, you will provide essential support to the facilities management team in maintaining a safe, clean, and functional work environment. This role is ideal for someone who is detail-oriented, organized, and eager to learn about facilities operations. You will assist with various tasks related to building maintenance, office operations, and facility coordination to ensure the efficient functioning of our workplace.

Essential Job Responsibilities

• Assist with routine maintenance tasks, such as changing light bulbs, repairing furniture, and troubleshooting minor building issues.
• Perform daily inspections of facilities to identify maintenance needs, safety hazards, and cleanliness issues.
• Support the facilities team in coordinating repairs, maintenance projects, and service requests with external vendors and contractors.
• Help maintain inventory of supplies, equipment, and materials needed for facility maintenance and operations.
• Assist with setup and breakdown of rooms for meetings, events, and other activities as needed.
• Respond promptly to employee requests and inquiries regarding facility issues, ensuring timely resolution and excellent customer service.
• Monitor and maintain cleanliness and orderliness of common areas, including break rooms, restrooms, and lobby areas.
• Assist with office moves, furniture assembly, and space reconfigurations as directed by facilities management.
• Provide general administrative support, such as filing documents, organizing files, and scheduling appointments.
• Follow safety protocols and procedures to ensure a safe working environment for all employees and visitors.
• Collaborate with other team members to support facility-related projects and initiatives as assigned.
  
  

Qualifications

• High school diploma or equivalent.
• Associate's degree or vocational training in facilities management, maintenance, or a related field, preferred or a combination of education and experience.
• Previous experience in a facilities, maintenance, or related role is preferred but not required.
• Basic understanding of building systems and maintenance concepts.
• Strong communication skills and ability to interact professionally with staff and external vendors.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Willingness to learn new skills and take on additional responsibilities as needed.
• Basic computer skills, including proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Experience with facilities management software or systems.
• Knowledge of safety regulations and best practices for facility operations.
• Ability to operate basic hand and power tools safely and effectively.
• Certification in CPR, first aid, or other relevant safety training, preferred.
  
  

Pay Disclosure

The pay range for this position starts at $21.19/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.

EEO Statement

Exela is committed to creating a diverse environment and is proud to be an equality opportunity employer. Qualified applicants will considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Exela recruiters or representatives will only contact you from emails ending with @exelaonline.com, @exelatech.com, @lexicode.com, @rustconsulting.com or @ersgroup.com. We would never ask you for payment or ask you to deposit a check into your personal bank account during the recruitment process.