Investment Administrator

Job Title: Investment Administrator (Administrative Assistant)

Location Chicago, IL

Industry: Real Estate

Pay: $55,000 - $65,000 annually

If you are detail-oriented, have a background in commercial real estate, and are looking for a dynamic and supportive work environment, we encourage you to apply for this exciting opportunity with our client through Addison Group.

Job Description:

The Investment Administrator will provide comprehensive administrative and legal support to the Manager of Due Diligence and the Due Diligence Group. This role involves preparing and assembling materials, assisting with transactional projects, and maintaining legal and closing records. The ideal candidate will have a solid understanding of legal and real estate concepts and will work effectively with high-level personnel on sensitive and confidential issues.

Key Responsibilities:

• Support various projects related to acquisitions, dispositions, and development transactions.
• Maintain corporate closing records and due diligence files.
• Assemble marketing and seller deliveries for brokers and buyers, coordinate warranty transfers, and prepare schedules for Purchase and Sale Agreements.
• Assist attorneys with financing projects and maintain information for lenders.
• Process construction payment applications and maintain financial records for development projects.
• Monitor and renew consulting agreements and insurance certificates.
• Organize and prioritize workload to meet deadlines, preparing routine correspondence and reports.
• Schedule and arrange meetings, conferences, and other activities, ensuring all necessary facilities and materials are available.
• Utilize software for preparing memoranda, correspondence, reports, and maintaining accurate documentation.
• Perform general office duties, including ordering supplies, managing office equipment, and handling express deliveries.
• Coordinate and follow up on the work of support staff.

Qualifications:

• Minimum of 2 years of experience in an administrative role.
• Experience in commercial real estate is required.
• Strong attention to detail and ability to review legal documents.
• Proficiency in Microsoft Office and other corporate software.
• Excellent written and verbal communication skills.
• Strong organizational and interpersonal skills.

Perks:

• 100% on-site for the first month, then 4 days in-office, 1 day remote.
• Business casual dress code.
• Flexible working hours within a 30-minute range.