Insomniac - 2023 Seasonal Factory Town Production Admin - Miami, FL

Job Summary

WHO ARE YOU?

Do you enjoy dance music? Do you excel at production administrative tasks? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of helping others. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

The Back of House team is looking for a Production Admin that is responsible for ensuring the success of event productions by coordinating the technical, administrative and personnel aspects of the Back of House department while supporting and working with the Production/Project Managers.

This role will be based in Miami, FL.

Responsibilities

• Assist Production personnel with job functions as needed
• Catering - Confirm caterer / work with team on options
• Advances - Send & Collect for catering, staff credentials, radios, parking, etc.
• Credentials - Work with Marina on cred types, quantities
• Credential Boards - Make, print, & install with H&S designated person
• Parking Passes - Design, Print, Distribute / Work with PM on allocations
• Radios - Confirm vendor
• Artist Relations / Artist Hospitality staff hiring, help with this only if needed
• Staff hotels - Confirm hotel blocks for any traveling staff
• Maintain regular communication with Production/Project manager
• Facilitate proper company and interdepartmental communication
• Attend production and operations meetings as outlined by the Production/Project Manager and/or head of the department
• Maintain a detailed and thorough filing system and database management
• Maintain accurate vendor records and staying up to date on department expenses
• Ensure that working conditions are safe and that employees are following company safety procedures
• Safely operate various types of utility vehicles
• Follow all safety, corporate and department policies

Qualifications

• Bachelors degree or trade school accreditation in related field is preferred
• 2+ years festival and concert tour experience
• Proven ability to remain calm and professional in all situations
• Thorough understanding various aspects of festival production
• Valid and current driver license, U.S. Passport, and credit card for hotel incidentals
• Working knowledge of web and mobile technologies, rich media, social and technical platforms
• Proficient in MAC/PC
• Well versed in Microsoft Office Suite and Google Docs
• Ability to handle multiple projects simultaneously
• Ability to make clear and concise decisions; sometimes with limited information
• Must possess superior interpersonal communication and organizational skills
• Position requires constant walking, climbing stairs and lifting up to 50-75lbs
• Excellent communication and presentation skills with technical, non-technical and executive audiences
• Proven ability to project a professional image by working steadily, being a team player and being responsible for personal actions

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to work during evening and weekend hours and travel to events, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.

Hiring Salary Range: $20.00-$32.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.