Human Resources Coordinator

UTLX Introduction:

Union Tank Car Company (UTLX) manufactures, leases, and repairs railcars in North America for railroads and industrial companies. With roots dating back over 125 years, we are part of an operation that owns and leases a diversified portfolio of approximately 120,000 tank cars and 10,000 freight cars, operates two tank car manufacturing facilities, and has a network of more than 110 full-service and mini / mobile repair shops. Owned by Marmon Holdings, Inc. and Berkshire Hathaway, we rely heavily on those with the aptitude, attitude, and entrepreneurial spirit to drive our success and are committed to attracting and retaining top talent. We offer competitive compensation, an excellent benefits package, and an opportunity to become part of a top-notch team where enthusiasm, expertise, and progressive thinking are encouraged and valued.

Position Summary:

Human Resources Coordinator supports recruitment efforts and pre-employment activities between Candidates, Recruiters, Hiring Leaders and HR Business Partners. Responsible for ensuring data accuracy throughout the pre-screening and hiring process. Utilizes Applicant Tracking System (MPower) and internal data source to communicate and document recruiting and pre-employment information in real-time. Assists in delivering a seamless interview and pre-employment experience for both New Hires and the Hiring Leaders.

Essential Functions:

• Responsible for ensuring candidates receive the appropriate level of contact throughout the entire Recruitment and Pre-employment Process.
• Communicate with candidates and Hiring Leader and inform Recruiter appropriate applicant dispositions.
• Assist Talent Acquisition team in scheduling interviews.
• Administers background checks with appropriate 3rd party provider.
• Schedules Physicals and/or Drug Screens with established vendors (i.e., DISA) – communicates clearly with Candidate and clinic to ensure smooth process and gather/relay all necessary information. Keeps internal data updated in real-time so Recruiters and HR Business Partners know status of each candidate “In Process.”
• Communicates and provides consistent updates with Applicants, Recruiters, Hiring Leaders, and HR Business Partner on pre-employment status.
• Notifies Hiring Leader and new hire of completed pre-employment compliance process and determines start date.
• Responsible for communicating relevant new hire information to all business stakeholders (Payroll, IT, Safety, etc.).
• Prepares and sends communication with first day onboarding information.
• Assist with final applicants’ dispositions in HRIS and closes Job Req.
• Handles all pre-employment vendor’s invoices coding and allocation, including post hire compliance testing.
• Assist Talent Acquisition team by participating in recruiting open houses, job fairs, and campus recruiting.
• Promptly identifies and reports delays in pre-employment process to HR Manager and Talent Acquisition Manager.
• Anticipates and follows-up on requests and issues with a proactive, problem-solving approach.
• During times of high-volume recruiting, HRC may be required to support the TA team on various administrative tasks (i.e., high level screenings, job postings, etc.).
• Other duties as assigned.

Skills / Specifications:

• Possess a keen attention to detail and organization, time management, and ability to continually reprioritize work activities.
• Demonstrated ability to maintain sensitive information in strictest confidence and uphold absolute confidentiality in all Recruitment and HR matters.
• Self-motivated, goal oriented, highly responsive and able to take initiative and work successfully both independently and as a team member.
• Excellent verbal and written communication skills.
• Professional, pleasant demeanor in a variety of settings with current, new, and potential employees.
• Intermediate experience with Microsoft Office product (Outlook, Excel and PowerPoint) is required for use with managing general candidate correspondence, scheduling interviews, managing data entry and reporting out of Excel, and assist in edit/production of presentations.
• Intermediate Internet skills are required for use with research and data mining.

Education / Experience / Qualifications:

• Bachelor’s degree in relevant field of study preferred; or Associates degree with a minimum of 2 years of relevant experience; or a minimum of 4 years of experience within a similar role.
• Within years of experience, a minimum of 1 year working in HR/Recruiting function with a working understanding of recruiting and HR concepts, policies, and administrative procedures is required.
• Workday system experience preferred.

Working Conditions:

• Primarily remote working conditions (work from home), but able to work in an office environment.
• Ability to travel up to 10% of the time to company sites and/or corporate office.
• Ability to work flexible hours when needed.

Why Join Our Team?

We take pride in offering our employees rich benefits packages. We appreciate hard-working and passionate individuals which is why we offer:

• Medical, Dental, Vision coverage on day 1
• Tuition Reimbursement
• Company-paid employee and dependent life insurance
• 401k matching
• Holiday pay
• Vacation and PTO
• Marmon employee discount program
• ADP employee discount program

Disclaimer:

This job description is only a summary of the typical functions of the job and not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.