Human Resources Coordinator

We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ+ people, to join our team. Don’t meet every single requirement? Studies have shown that people from marginalized communities are less likely to apply to jobs unless they meet every single qualification. At HRC, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Position Summary:

The Human Resources Coordinator is responsible for supporting the Human Resources department in all aspects of human resources management. The Human Resources Coordinator is responsible for placing job ads, scheduling interviews, and supporting recruiters with job offers. The Coordinator manages employment verification requests, conducts reference and background checks, and oversees new employee onboarding in the system. This role involves handling data entry for HRIS and benefits systems, coordinating some events, and serving as the first point of contact for employee inquiries. The HR Coordinator maintains HR records, updates the organizational intranet, and processes the department’s expense reports. Additional duties include administrative support for senior leaders, processing expense reports, and performing special projects as needed.

This role requires regular, on-site attendance of at least two days a week to promote the overall work culture and environment of teamwork and personal interaction, and to efficiently achieve the organization’s mission of ending discrimination against LGBTQ+ people and realize a world that achieves fundamental fairness and equality for all.

Position Responsibilities:

Recruitment

• Supports recruiters with placing job postings/advertisements for open positions. May attend recruitment fairs by themselves and/or with other employees.
• Assists and acts as backup to recruiters using the HR applicant tracking system.
• Schedules meetings and interviews as requested.
• Conducts reference checks and processes background checks.

Onboarding

• Prepares, sends, and confirms accuracy of all new hire paperwork and onboarding checklists.
• Assists with all employees’ first days. Serves as the backup for new hire orientation for new full-time staff.

HRIS Admin

• Handles data entry for HRIS, benefits and other systems with accuracy. Runs reports from various systems as requested.
• Serves as the first point of contact for employee questions and requests.

HR Admin

• Prepares verification of employment requests and maintains a tracking and filing system for retrieval ease.
• Provides administrative assistance and scheduling to senior department leaders.
• Maintains confidentiality and security of all employee and proprietary company information.
• Creates and publishes weekly HR newsletter.
• Develops an understanding of HRC’s benefits and policies to answer most employee questions. Escalates issues as needed to other members of the HR team.
• Assists with aspects of HRC’s Benefits administration such as processing invoice check requests.
• Coordinates events such as employee awards and recognition presentations.
• Processes monthly credit card and expense reports.
• Provides administrative support for HR and compliance with the department budget and goals.
• Updates organizational chart and updates HR sections of the HRC intranet.
• Orders supplies and catering when necessary.
• Supports Operations & Security with maintaining the Alert Media system.
• Maintains and files all HR-related records in compliance with employment law, keeping all department records (paper and electronic) well organized and up to date.
• Maintains some knowledge of HR related trends, past and emerging practices.
• Supports organizational events through scheduling internally and externally.
• Provides additional administrative support to the HR department.
• Performs various special projects as needed.
• Other duties as assigned.

Position Qualifications:

• High school degree or equivalent required.
• At least two years of HR experience preferred. Two years' administrative experience required.
• Demonstrated ability working in a fast-paced environment while maintaining exceptional attention to detail and strong organizational skills, required.
• Proficient with MS Office Suite and Google Apps (Gmail, Google Docs and Drive). Proficiency with Microsoft 365 and DocuSign a plus.
• Experience with video conferencing software (especially Zoom) preferred.
• Experience with HRIS systems required, experience with UKG (Kronos or Ultimate Software) a plus.
• Strong professional ethics and highest sensitivity in dealing with confidential information are required.
• Must be able to handle multiple tasks simultaneously while prioritizing important issues.
• Commitment to high quality and timely work product is a must.
• Must have the ability to interact professionally and effectively with individuals at all levels of the organization.
• Excellent customer service skills, strong verbal and written communication skills.
• Ability to maintain composure and good judgment when dealing with deadlines, dissatisfied employees, or fast paced environments.
• Knowledge of or interest in LGBTQ+ issues is preferred. Sincere openness to learn about administering HR services to diverse groups of employees is required.

All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.

Employer is the Human Rights Campaign, Inc., an I.R.C. 501(c)(4) non-profit entity. Primary responsibilities of this position are in the Human Rights Campaign Foundation, an I.R.C. 501(c)(3) non-profit entity.

No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.