The HR Assistant is responsible for performing HR-related duties on a professional level and works closely with the HR team in supporting the day-to-day operations of the Human Resources office. The Human Resources Assistant carries out responsibilities in the following functional areas:
Job Specific Responsibilities and Duties:
Assist Employment team in employee onboarding and orientation. Prepare new hire paperwork, schedule and facilitate smooth new-hire onboarding process to ensure a great employee experience
Assist the CHRO with the annual compensation and performance review cycles for Bank and GOLF
Coordinate the administration of the annual succession plan renewal with CHRO
Assist in administration of companywide online compliance training system
Responsible for departmental org charts including semi-annual updates and audits
Assist with internal and external audits as needed
Ensure departmental compliance with labor regulations
Maintain employee files and records in electronic and paper form
Complete projects assigned by management
Create and maintain relationships and communication between HR Departments, foster and implement processes and procedures for streamlining internal HR initiatives
Coordinate promotion schedule and summary sheets for officer promotions
Create and maintain new hire accounts (Kronos, BAI, Tallie, Constant Contact)
Oversee the Matching Gift program
Manage the monthly billing for the HR corporate credit card
Handle employment verifications as received
Maintain inventory of office supplies and order as needed
Send flowers to employees for bereavement purposes
Mail out baby gifts to employees
Confirm PTO balances as requested
Assist with HR billing as needed
Basic Responsibilities:
Respond to incoming calls, e-mails, mail and in-person requests.
Comply with company policies, practices and procedures.
Attend meetings and prepare follow-up as needed.
Calendar management for CHRO
Set goals, prioritize and execute duties of the position.
Manage documents, files and electronic information in an organized, efficient and secure manner.
Interact with employees and managers in a professional and pleasant manner.
Communicate written and oral communication at the highest level of professionalism and integrity.
Perform quality and quantity duties as expected for position.
Complete company required training courses as assigned.
Must have ability to perform well under minimal supervision; must be motivated and self-directed, exercise discretion and strong judgment
Capable of working in a fast paced and changing environment and meet deadlines
Ability to take on additional tasks as needed to assist HR Team
Exceptional organizational skills
Qualifications:
Bachelor's degree from four year college or university or equivalent
Understanding of general Human Resources policies and procedures
Good knowledge of employment/labor laws
Outstanding skill, proficiency, and knowledge of MS Office, specifically Excel and PowerPoint; HRIS systems (e.g. ADP) and Zoom will be a plus
Excellent communication and people skills
Excellent attention to detail and strong proofing and written communication skills
Desire to work as a team with a results driven approach
Organized and efficient in daily tasks
Job Specific Requirements:
Possess basic personal computer skills.
Execute tasks with accuracy and attention to detail.
Perform responsibilities with honesty and integrity.
Maintain a professional level of stress tolerance.
Possess ability to adapt to changing environment.
The job description outlined above is considered a core list of job duties/requirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes and/or additions as needed. Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries. Emigrant Savings Bank and its Subsidiaries retain and reserve any and all rights to change, modify, amend, add to or delete from any section of this document as it deems, in its judgment, to be proper. Emigrant Savings Bank and its subsidiaries and affiliates are Equal Opportunity and Affirmative Action employers.
New York pay range
$55,000—$70,000 USD
Seniority level
Entry level
Employment type
Full-time
Job function
Human Resources
Industries
Technology, Information and Internet
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