SUMMARY OF JOB DESCRIPTION: Provide professional human resource service including employment file maintenance, payroll & benefits authorization, and position control. Interpret and communicate procedures related to federal and state employment laws and regulations and district human resource policies and procedures. Support the Director of Human Resources through an effectively organized Office of Human Resource-& Services.
Essential Job Elements
To petform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required of the position. Accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequency
I. Determine, verify and maintain confidential payroll schedules, job classifications, account numbers, types of pay, calendars and methods of payment for all district employees and assist in issuing employment contracts.
D
Input and gather personal information, dates, locations, distributions, jobs and pays, license information, experience, education and emergency information into VISIONS for payroll processing and maintaining all
employee pay records and legal requirements for all employees
D
Inform, advise and enroll new employees in benefits programs (,health, dental, vision, 403(B) 401(K), PERA and COBRA) with appropriate withholding amounts and manage accurate records of changes of benefits.
Analyze, research, and expedite insurance claims upon request
Assist EBMS in informing and advising employees regarding COBRA coverage and maintain COBRA records including, providing certificates of group Health plan in accordance with HIPPA guidelines and
laws.
Serve as a permanent member on the Employee Benefits Trust (EBT) committee. Audit insurance records and reports, making additions/deletions as necessary when there is a qualifying event.
Inform, advise and enroll new employees in benefits programs, with appropriate withholding amounts and manage accurate records of chan_ges of benefits.
D
Process all Personnel Action Forms and other forms accurately and in a timely manner to communicate compensation, hiring, transfers, resignation/terminations, retirement, extra-duty, and career longevity.
D
Assist in calculating and inputting annual wage increases based on performance evaluation scores for licensed and administrative staff.
y
Advise the Payroll Department of all changes in employment status on or before each payroll deadline.
D
Calculate initial hourly pay rates based on experience and designated job pay grade placement for all support staff.
D
Assist in coordinating district employee candidate recruiting including internal & external vacancy posting, coordinate advertising for posted vacancies.
w
Upon request, distribute information on specific job vacancies and district hiring procedures.
D
Verify, monitor and communicate information regarding the Highly Qualified requirements under No Child Left Behind.
D
Conduct new employee orientations including assuring that all new employee forms are completed including
forms to verify citizenship and authorization to work in the U.S., EEOC, applicant oath, fingerprint cards for criminal background check, overview of personnel policies, job descriptions.
AsN
Maintain accurate position control including the preparation of Personnel Lists for approval by the Board of Education, maintenance of building staff allocations and staffing records.
D,W
Release personnel information regarding employment verification, background checks, confirmation of salary, references, and legal records according to district policy.
D
Prepare and distribute the salary schedules and work year calendar.
y
Assist in monitoring district coaches and sponsors through processing applicable paperwork.
M
Recommend revisions of Human Resource policies to the Director of Human Resource Services.
M
Assist in preparing and rolling of the VISIONS system for the new fiscal year
A
Develop and maintain an accurate annual calendar of Human Resource Office responsibilities by date to assure
compliance with administrative policies and procedures and State and Federal law and to communicate with
M
district officials when reports or activities are to be .generated/completed.
Compile information for and complete the Colorado Department of Education report using the Automated Data Exchange Program, and complete the annual EEOC report.
y
Assist in monitoring probationary and non probationary status and issuin.g renewal and non renewal notices.
AsN
Process workers compensation claims as received and follow up accordingly with claims.
AsN
Maintain positive communication and relationships with District staff and the general public.
D
Demonstrates the commitment to build and maintain a safe, fair and respectful working and learning environment that honors the cultural diversity of students and staff.
AsN
Perform other duties assigned by Director of Human Resources.
D
CONTACTS: Employees, administrative team, applicants, university representatives, contracted personnel, advertisers, Colorado Department of Education staff, law enforcement agencies, Colorado Department of Labor and Employment, technical support representatives, Colorado Bureau of Investigation, supervisors, Mountain BOCES, Immigration and Naturalization Service and the public.
Qualifications
BA degree preferred to include specialized university courses
3-5 years experience in human resource services and/or management/supervision
Effective communication and interpersonal skills
Ability to work effectively with people
Strong time management skills
Strong computer skills: keyboarding, database, word processing
Physical Requirements & Working Conditions
The physical demands, work environment factors and mental functions described belov.: are representative of those that must be met by an employee to successfully pe,fonn the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.