HR/Payroll Coordinator

Agency Background

Northern Manhattan Improvement Corporation (NMIC) is a community-based settlement house founded in 1979 that has grown into a leading multi-service agency with over 140 staff members serving New York City with a focus on upper Manhattan and the Bronx. Our mission is to serve as a catalyst for positive change in the lives of the people in our community on their paths to secure and prosperous futures. Integration is the cornerstone of NMIC’s programs, and our staff can identify and address a broad array of immediate needs through comprehensive crisis intervention services. With their crises resolved, clients move seamlessly to capacity building services through our holistic programs designed to transition individuals and families to self- sufficiency.

• Our Legal Services, Social Services, and Weatherization programs meet community members’ basic needs including housing, income, nutrition and health.
• Our Community Organizing program empowers groups of residents to collectively secure longer term and larger scale improvements to their own basic needs.
• Our Education & Career Services program imparts individual community members with the practical tools necessary to build secure and prosperous futures.
  
  

Summary Of Responsibilities

The HR & Payroll Coordinator is responsible for HR Onboarding and system administration including managing time sheets and staff support, and bi-monthly payroll. This is a hybrid position, requiring in person work at our main office in Manhattan.

Responsibilities

HRIS/Human Resources

• Oversee all aspects of the HRIS system (ADP), encompassing onboarding and offboarding processes, an enhanced time and attendance system, employee record management, benefits administration, and the management of the employee intranet.
• Handle all administrative responsibilities for onboarding and offboarding, including the facilitation of new-hire orientations and exit procedures. This includes accurate data entry in the human resources information systems (HRIS) and conducting audits for precision and compliance.
• Interact with employees at all organizational levels, serving as the primary point of contact for addressing inquiries and ensuring the appropriate interpretation of policies, such as those related to timesheets, payroll and audits.
• Collaborate with the fiscal department on bi-monthly payroll, including the management of the time and attendance system on ADP.
• Manage the onboarding and compliance/administration of interns and volunteers, coordinating with various resources for interns and volunteers.
• Manage benefits carrier connections with ADP, making sure the data is accurate, occasionally needing to be the liaison between ADP and the carriers to fix issues. Carriers include medical, dental, vision, HRA, FSA, transit, parking, 401k, disability, and life insurance.
• Review benefits invoices against carrier connection reports and process bi-monthly funding for 401k, FSA, and transit benefits.
• Coordinate the payroll side of onboarding/offboarding and maintain the relevant systems for electronic personnel and compensation data as part of the HR team.
• Manage bimonthly time sheet process in ADP.
• File annual ACA documentation.
• Assist the HR team with employment verifications requests and background checks.
  
  

Payroll/Fiscal

• Perform end-to-end processing of semi-monthly US payroll including scheduling and timelines, information collection, analysis, input, reconciliation, funding, and follow-up with ADP.
• Reconcile garnishments, expense reimbursements, 401(k) contributions/loans, etc.
• Summarize and prepare General Journal payroll allocations.
• Enter payroll into Fund EZ accounting software.
• Produce payroll and compensation reports as scheduled for various departments and assist with NMIC responses to special surveys.
• Serve as the first point of contact to assist employees with payroll, timesheet, and other ADP questions and tech support.
• Assist fiscal and HR departments with funder audit requests.
• Contact ADP to trouble shoot issues and resolve questions.
• Additional related responsibilities may be assigned. This is a hybrid position, requiring in person work at our main office in Manhattan.
  
  

Qualifications

• Bachelor’s degree in HR, Psychology or similar field or equivalent experience.
• 3-5 years of hands-on payroll and/or Human Resources experience (nonprofit experience a plus).
• Strong knowledge of payroll and HRIS systems, ADP preferred.
• Excellent organizational skills, ability to multi-task, attention to detail, flexibility, and follow-through skills.
• Excellent written and oral communications skills.
• Proficient knowledge of Excel.
  
  

Salary/Benefits

$65,000- $70,000 based on experience. Comprehensive benefits package including medical, dental, life, and disability insurance; paid time off consisting of 20 vacation days, 15 sick days, 5 personal days, 11 agency holidays, plus the week off from Christmas Eve through New Year's Day; a 401k with agency contribution; and other benefits.

NMIC IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: NMIC is an Equal Opportunity Employer and actively encourages candidates of diverse backgrounds to apply for employment. Applicants must meet the minimum requirements in terms of qualifications. An equivalent combination of education and experience will be considered unless specifically stated otherwise.