McKinley Homes is seeking an experienced HOA Portfolio Manager to join our team. The ideal candidate will be responsible for managing a portfolio of properties and must have prior experience in collaborating with Developer/Declarant communities, demonstrating a thorough understanding of the unique challenges and requirements associated with such environments.
Responsibilities:2. Property Operations Management:3. Monthly Property Inspections:4. Financial Management:5. Resident Relations:6. Rules and Compliance:7. Meeting and Communication:8. Vendor and Contractor Management:9. Records and Documentation:
Developer/Declarant Community Management:
Utilize previous experience in managing Developer/Declarant communities to navigate the specific challenges and requirements associated with such properties
Foster positive relationships with developers, declarants, and other relevant parties to ensure smooth collaboration and adherence to community guidelines
Oversee the overall management of the HOA community, including residential units, common areas, amenities, and facilities
Coordinate with vendors and contractors for maintenance, repairs, and improvements to ensure the property is well-maintained and aesthetically pleasing
Respond promptly to maintenance requests and resolve issues efficiently
Conduct regular, thorough inspections of assigned properties to ensure compliance with established standards and identify any maintenance or compliance issues
Document inspection findings, communicate observations to relevant stakeholders, and coordinate necessary corrective actions
Develop and manage the HOA budget in collaboration with the HOA board
Collect and process HOA dues and fees, ensuring timely payments and accurate financial records
Provide regular financial reports to the HOA board and stakeholders
Procurement of community loans, preparation of community-specific tax returns
Serve as the primary point of contact for residents' inquiries, concerns, and feedback
Foster positive relationships with residents, addressing their needs and resolving conflicts in a professional and courteous manner
Keep residents informed about community news, events, and updates
Enforce community rules, covenants, and bylaws to maintain a harmonious living environment for all residents
Work with the HOA board to develop and update community policies as needed
Address violations and take appropriate actions to ensure compliance
Organize and attend regular HOA board meetings, preparing meeting agendas and taking minutes
Communicate effectively with the HOA board, residents, and vendors regarding property-related matters and community updates
Establish and maintain relationships with vendors and contractors to obtain quality services and competitive quotes
Review and approve vendor contracts and service agreements
Maintain accurate records, including financial documents, resident communication, and property-related data
Ensure all relevant documents, contracts, and records are properly organized and easily accessible
Note: This position requires an in-office presence from Monday to Friday, 9:00 am to 5:00 pm. Remote work is not available
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Sales and Management
Industries
Internet Publishing
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