Classification: AFSCME - Group 4, Full-time, 12-month
Reports To: Purchasing Agent
Hours: 07:45AM - 04:15PM
2024-2025 SY Salary: $25.09 -$26.08
Position Goal
ESSENTIAL FUNCTIONS: Other duties may be assigned.
The essential functions of this position include, but are not limited to the following fundamental duties:
Maintains phone contact with buildings/answers telephone/transmits messages.
Composes letter and memoranda for bids as directed by the Business Administrator/Accountants.
Processes purchase orders.
Expedites open bond purchase orders when required.
Types, mails, and processes sealed bids.
Maintains bid files, provides information on bid items to auditors, directors, and vendors.
Assists in issuing regular confirming orders and processes requisitions.
Maintains bidding program starting from budget preparation to issuing purchase orders.
Assists the Business Administrator or Accountants in compiling any reports required for bids or bond issues.
Responsible to act as back-up for computer entry in Accounts Payable and revenue posting.
Assists in maintaining service contracts and contracts with service providers/vendors.
Assists in maintaining running inventory of district materials and supplies.
Attends bid openings and records information submitted.
Maintains computerized Fixed Asset reporting system and runs reports to compile asset list.
Helps to rectify problems with invoices, requisitions and purchase orders.
Runs budget reports for schools/departments as requested.
Assist schools/departments in providing vendors for competitive pricing.
Maintains copy paper distribution and records usage on spreadsheets for journal entries.
Closes all open PO’s as notified by the Business Office.
Prepares blanket PO’s for Business Office for each fiscal year.
Performs other duties as assigned by the Superintendent or his/her designee. This job description does not constitute an exhaustive list of responsibilities and management may revise it at any time.
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Graduation from High School or equivalent, preferably supplemented by business school training or an equivalent combination of training and experience. At least three years experience in general clerical capacity with progressively responsible duties. Ability to take and transcribe live dictation.
SPECIALIZED KNOWLEDGE: PC and Microsoft Office applications (i.e. MSWord); Type minimum 55 wpm.
Language Skills
Ability to communicate clearly and distinctly.
Ability to read and comprehend simple instructions, short correspondence and memos.
Ability to deal effectively and courteously with associates and the general public.
Mathematical Skills
Ability to add and subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply basic arithmetic calculations.
Reasoning Ability
Ability to follow written and verbal directions.
Ability to complete assigned tasks with minimal supervision.
OTHER SKILLS And ABILITIES
Ability to communicate clearly and concisely, both orally and in writing to all levels of the District and community.
Ability to work as a member of a team.
Ability to work in an environment with frequent interruptions.
Ability to be able to deal effectively and courteously with people.
Ability to be cooperative, congenial and service-oriented.
Ability to take instruction and follow directions.
Auditory acuity to be able to use the telephone and greet visitors.
Ability to complete assigned tasks with minimal supervision.
Ability to organize office setting to efficiently accomplish tasks.
Ability to work under supervision and make appropriate work-related decisions.
Ability to exercise good judgment in prioritizing tasks.
Ability to perform duties that entail handling sensitive information with awareness of all District requirement and Board of Education policies and state and federal laws.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear and operate a computer. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in keyboard use/data entry. The employee is frequently required to stand; walk; bend, twist and stoop. The employee must occasionally lift and/or move up to 15 pounds, such as computerized reports. Manual dexterity to prepare mailings and use office equipment. . Specific vision abilities required by this job include close vision and depth perception.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. Position demands meeting deadlines with severe time constraints and the ability to work required overtime in order to meet reporting deadlines.
Terms Of Employment
As per terms and conditions set forth in the contract between the School District of Reading and the American Federation of State, County and Municipal Employees, AFL-CIO, District Council 88.
Approved By: Dr. Anthony A. Georeno Rev. 12/05 TC
06/24 JC/GD
The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the school district administrator designated as immediate supervisor of the position, of any and all reasonable accommodations that will be required. The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
The Reading School District is an equal opportunity employment, educational and service organization.
JD-PurchClk Grp 4
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Management and Manufacturing
Industries
Primary and Secondary Education
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