Grants Project Manager

The Department of Health Services (DHS) Division of Public Health (DPH) is recruiting for a Grants Project Manager (GPM) within the Bureau of Communicable Diseases (BCD). The position offers the option to work remotely up to 5 days per week and will be headquartered at one of the DPH central or regional offices. This schedule may vary based on training or operational need. Limited statewide and overnight travel may be required. 

This position will work Monday through Friday, 8:00 am to 5:00 pm. 

Our diversity, equity and inclusion team strives to hire, develop and retain a talented workforce representative of the people of Wisconsin. We are searching for people with diverse backgrounds to join our dynamic and team-oriented environment. We promote professional growth and create a healthy work/life balance and inclusive culture.

As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time. 
• Top rated health plan options starting at $39/month for single plans and $97/month for family plans, after 2 months of state service. 
• Premium pension plan with at least a 6.9% employer match in 2024. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!  
• Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements.
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.

Position Summary

As the BCD GPM, you will maintain a diverse portfolio of federal grants throughout their award life cycles, including the Epidemiology and Laboratory Capacity (ELC), Tuberculosis (TB) Program, Immunization, HIV Prevention and Surveillance, Viral Hepatitis, and STD PCHD cooperative agreements. You will support BCD grants managers during the proposal stage, gathering needed information from across the different program and project areas to ensure on-time application submission. Upon grant award notification, the GPM supports the grant managers and program leads with:

• Coordinating grant implementation including documenting contract and agreement deliverables;
• Monitoring project implementation, including tracking grant deliverables, performance measures, and timelines; 
• Working cross-departmentally and with partners such as the Wisconsin State Lab of Hygiene (WSLH) to document key performance indicators (KPIs) related to grants; and 
• Helping coordinate the submission of report updates, dashboards and other reporting requirements as directed. 

You will serve as the liaison between BCD and CDC grant and project officers regarding communications, federal grant requirements, and other pertinent information needed to apply for and fully executive cooperative agreements.

This position will be responsible for developing, coordinating, and managing process(es) for BCD-submitted Request for Applications (RFAs). The GPM will oversee the quality assurance for all BCD RFA documentation and ensure all processes adhere to the requirements for Wisconsin’s procurement policy. Additionally, you will make sure RFAs accomplish specific program objectives for either the federal cooperative agreement or state funding requirements. 

Salary Information

The starting pay is between $34.00 and $39.00 per hour (approximately between $70,700 and $81,100 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. The position is in the Grants Specialist – Advanced classification and is in pay schedule and range 07/03. 

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

DHS strives to hire individuals who demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

For positions that allow remote working flexibility, working outside of Wisconsin or in bordering cities will not be allowed except in extremely limited circumstances due to the need to report to an office location in Wisconsin on short notice.

Employees must have access to both a private workspace and secure high-speed internet for remote work option. Mileage reimbursement to the employee’s headquarter location is not provided. Remote work flexibility will be discussed in more detail during the interview process.

Qualifications

Minimally qualified applicants will have all of the following:

• Experience with the federal grant development and monitoring process (e.g., reviewing guidance or allowable costs, creating complex budgets or workplans, submitting grant applications to federal agencies, etc.)
• Experience with project management (e.g., delegating tasks, monitoring timelines, evaluating program performance, etc.).
• Experience identifying and communicating risks regarding projects and presenting solutions to potential project derailment based on risks identified.
• Experience tracking progress of multiple projects and deadlines.

Well-qualified applicants will also have one or more of the following:

• Experience with federal grants and grant applications within Wisconsin’s Bureau of Communicable Diseases. 
• Experience reviewing and submitting federal grants with supporting documentation, including using federal grant software and programs such as CAMP, iFund, RedCap, etc.
• Experience negotiating, monitoring, and evaluating contracts or grants to ensure compliance with federal and state requirements.
• Experience providing consultation and technical assistance to partners (e.g., local governments, Tribal nations, etc.) regarding the use of public funding.

Your letter of qualifications is limited to two (2) pages. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here. 

How To Apply

Applying is easy! Click “Apply for Job” to start your application process.  Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application. 

Helpful Information: 

• Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline. 
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above. 
• Please monitor your email for communications related to this position. 
• Current or former permanent, classified, state employees must complete the online application process to be considered. 
• If viewing through an external site, please apply directly at Wisc.Jobs. 
• For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Human Resources at DHSDPHHR@dhs.wisconsin.gov. 

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. 

Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

Deadline to Apply

The deadline to apply is July 10th at 11:59 pm.