Job Title Grant and Contract Officer II or Senior Grant and Contract Officer
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option? Yes
Job Summary
The Office for Sponsored Research and Award Administration is seeking a Grant and Contract Officer II or Senior Grant and Contract Officer. This is a full-time (1.00 FTE ), 12-month, professional faculty position.
The Office for Sponsored Research and Award Administration ( OSRAA ) resides within the Research Office. Its mission is to provide research administration leadership, achieved through the full sponsored project “lifecycle” by supporting proposal submission, award negotiation/acceptance, research costing and analysis, award management, financial management and closeout of awards that support Oregon State University’s continuous search for new knowledge and solutions in the three signature areas outlined in OSU’s Strategic Plan (SP 4.0).
The Grant and Contract Officer II and Senior Grant and Contract Officer ( GCOII & SGCO ) has delegated authority as an institutional authorizing official for the submission of all research proposals and is also responsible for negotiation, acceptance and signature of externally funded research agreements and outgoing sub-agreements as delegated by Managing Grant and Contract Officer and/or the Director of Sponsored Programs and Award Contracting and/or Associate Vice President for Research Administration, Finance and Operations. This position provides faculty, researchers, and staff with guidance on financial, administrative, and regulatory issues arising during the review, negotiation, and acceptance of sponsored awards. Extensive interactions are required with researchers, university administration and external agency officials within complex institutional settings. In addition, the incumbent is expected to provide excellent customer service and assistance to OSU’s faculty, as well as nurture positive relationships both inside and outside of OSU .
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
The position Duties for the GCO II and SGCO are similar but have a slightly different focus and percentage of time breakdown. Please see below for more specific information distinguishing between the two levels of the position.
GCO II Position Duties:
60% Grant and Contract Review and Approval
Provide comprehensive pre-award management for a moderate portfolio of non-negotiable awards such as NSF , NIH , ONR and moderately complex awards such as NOAA , NASA , Interior, and State of Oregon. This function requires a working knowledge of contracting principles, as well as institutional, state, and federal regulation related to research administration and compliance. Incoming sponsored project grants and contracts are received from a variety of sources including federal, state, other university, foreign entities, non-profit, and industry pass-through. This variety of sponsoring agencies requires the ability to adapt to different sets of governing regulation, sponsor terms and conditions, grants management principles and contracting practices.
Provides pre-award guidance to faculty and staff based on the interpretation and implementation of policies and agreement terms.
Maintain working knowledge of federal and nonfederal grant and contact award regulations to make appropriate interpretations and provide contractual and pre-award guidance to faculty and staff. Transmit detailed technical information and guidance regarding institutional operations and policies to faculty, staff, and outside agencies.
Review, analyze, negotiate, and accept incoming research-related grants and contracts, including negotiating awards for their assigned lifecycle team. Interpret and apply laws and regulations. Resolve conflicts between sponsor, university, and PI’s.
15% Subaward Processing
Draft, negotiate and accept outgoing subawards under OSU’s prime awards.
10% Monitor Sponsored Programs Email and Award Login
Review and sort emails received in the Sponsored Programs Mailbox for assignment to the appropriate functional team.
Login to the Google sheet and assign awards that are received.
10% Process Improvement, Policy, and Training
In addition to the assigned duties, this position will actively participate in process, policy, and training activities.
Monitoring and staying informed of continually changing sponsor, federal, state and university policies
Creating and recommending changes to OSRAA and university policies that affect research administration (i.e. financial/costing, procurement, graduate school)
Communicating institutional policy and procedural information to external entities, such as federal and other sponsor agencies and subaward organizations
5% Proposal Review and Approval
Review, approve and submit grant and contract proposals in OSRAA , including review and confirmation of faculty salaries and current benefit and indirect cost rates in proposal budgets.
Review proposals with special attention to financial compliance, regulatory/protection compliance, and possible conflicts of interest.
Review and interpret sponsor guidelines for proposal submission and provide guidance to faculty and staff regarding submission requirements and compliance with budget guidelines.
SGCO Position Duties:
80% Grant and Contract Review and Approval
Provide comprehensive pre-award management for a diverse portfolio of incoming grants and contracts. This function requires a thorough knowledge of contracting principles, as well as institutional, state, and federal regulation related to research administration and compliance. Incoming sponsored project grants and contracts are received from a variety of sources including federal, state, other university, foreign entities, non-profit, and industry pass-through. This variety of sponsoring agencies requires the ability to adapt to different sets of governing regulation, sponsor terms and conditions, grants management principles and contracting practices.
Review and interpret complex proposal and award policy documents for federal, state, and private agencies, as well as negotiated agreement terms and conditions and OSU Administrative Policies and Procedures. Disseminate pre- award guidance to faculty and staff based on the interpretation and implementation of these policies and agreement terms.
Maintain a thorough knowledge of federal and nonfederal grant and contact award regulations to make appropriate interpretations and provide contractual and pre-award guidance to faculty and staff. Transmit detailed technical information and guidance regarding institutional operations and policies to faculty and staff, as well as outside agencies.
Review, analyze, negotiate, and accept incoming research-related grants and contracts, including negotiating the most complex awards for their assigned lifecycle team such as industry-flow-through, non-profit, foreign, DOE , large projects, DOD , and Federal Contracts.
Review, analyze, negotiate, and accept other agreements related to sponsored projects, such as Master Agreements and associated Task Orders, Memorandums of Understanding, Data Use Agreements, and Testing/Services Agreements.
Review all agreements for issues related to legality, risk, scope of effort and conflicts. Identify areas of potential risk or conflict in projects. Work in conjunction with University General Counsel, the Office of Research Integrity, and/or the OSU Advantage for specific solutions to complex issues. Negotiate research agreements which involve resolution of issues such as ownership and access to intellectual property, export controls, publication rights, confidentiality, indemnity and negotiate acceptable solutions for sponsoring agencies and faculty members. Interpret and analyze complex issues to resolve problems.
Interpret and apply laws and regulations. Resolve conflicts between sponsor, university, and PI’s.
10% Proposal Review and Approval
Review, approve and submit grant and contract proposals in OSRAA , including review and confirmation of faculty salaries and current benefit and indirect cost rates in proposal budgets. Review proposals with special attention to financial compliance, regulatory/protection compliance, and possible conflicts of interest.
Review and interpret sponsor guidelines for proposal submission and provide guidance to faculty and staff regarding submission requirements and compliance with budget guidelines.
10% Process Improvement, Policy, and Training
In addition to the assigned duties, this position will actively participate in process, policy, and training activities. Examples of these activities include:
Leading meetings, documenting processes and training others on grant systems, procedures, and guidelines.
Provides mentorship to Proposal Analysts (focused on how PA actions impact award terms) and GCO I and GCO II (focused on reviewing award terms) as needed.
Serves as a subject matter expert on contract negotiation and federal, state, and internal policies and procedures to communicate to the campus community and assist with research administration trainings
Monitoring and staying informed of continually changing sponsor, federal, state and university policies
Creating and recommending changes to OSRAA and university policies that affect research administration (i.e. financial/costing, procurement, graduate school.
Communicating institutional policy and procedural information to external entities, such as federal and other sponsor agencies and subaward organizations.
Supervises student worker (optional) including training, overseeing work, mentorship, approving work, and directing their duties.
What You Will Need
GCO II Qualifications:
Bachelor’s degree in a relevant field such as business OR four combined years of post-high school education and relevant experience
Five years of professional experience, which includes three years of experience as a grant and contract officer
Excellent verbal and written communication skills
Excellent attention to detail and organization skills
Strong time management and ability to work independently
Strong problem-solving skills
Demonstrable commitment to promoting and enhancing diversity.
SGCO Qualifications:
Bachelor’s degree in a relevant field such as business OR four combined years of post-high school education and relevant experience.
Seven years of professional work experience which includes five years of experience working as a grant and contract officer
Ability to problem solve and carry out duties independently with very limited supervision
Excellent attention to details and organization skills
Excellent time management
Demonstrated ability to negotiate and experience in drafting agreement
Demonstrated expertise interpreting and applying federal regulations, examples include Federal Acquisition Regulations and Uniform Guidance
Excellent communication skills {both written and verbal)
Demonstrated ability to focus on multiple tasks with a high level of accuracy and attention to detail
Demonstrated ability to set priorities and work independently
Demonstrated ability to work with all levels organizational, and convey information verbally and in writing to stakeholders
Demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You To Have
GCO II Qualifications:
Professional certifications related to position ( CRA , CPRA , or CFRA )
Experience as a contract officer in a higher education environment
Experience using Cayuse proposal submission software or a similar electronic research administration software
Evidence of shaping successful process improvement in the workplace
Demonstrated ability to work independently while consulting others as necessary to resolve issues
SGCO Qualifications:
Professional certifications related to position ( CRA , CPRA , or CFRA )
Experience as a contract officer a higher education environment
Advanced degree in closely related field such as MBA or JD
Experience using Cayuse proposal submission software or a similar electronic research administration software
Evidence of shaping successful process improvement in the workplace.
Demonstrated ability to work independently while consulting others as necessary to resolve issues.
Demonstrable commitment to promoting and enhancing diversity.
Working Conditions / Work Schedule
This position, with supervisor and/or director approval, is open to hybrid (on-site and remote work) or fully remote work option.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range Salary is commensurate with skills, education and experience.
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
A resume/CV; and
A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Dawn Wagner at Dawn.Wagner@oregonstate.edu or 541-737-9026.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Management and Manufacturing
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