Global Tennis Administrator

Since 1994, SPORTIME has been proud to operate the finest tennis and sports facilities in New York State. SPORTIME has 15 facility locations, most recently adding the iconic Port Washington Tennis Academy, now SPORTIME Port Washington, the largest indoor racket sports facility on Long Island. SPORTIME currently offers 194 indoor and outdoor tennis courts and 70 pickleball courts, as well as rinks, turf, camps, gyms and more, at sites across Long Island, in NYC, in Westchester and in the NY Capital Region. SPORTIME clubs are state-of-the-art, yet affordable, and feature the best tennis, sports and fitness facilities and programs, including the John McEnroe Tennis Academy and SPORTIME Volleyball Club). SPORTIME clubs serve individuals of every age and athletic ability, 365 days a year.

Job Summary

Sportime/John McEnroe Tennis Academy is seeking a highly organized and proactive administrator to join our team. The ideal candidate will manage the day-to-day administrative operations of the tennis department, ensuring smooth and efficient functioning. This role requires excellent communication, multitasking and organizational skills, and a passion for and knowledge of tennis.

RESPONSIBILITIES:

Event Coordination:

• Manage the company's global tennis events calendar
• Assist in planning and executing events and special programs
• Schedule and coordinate monthly seminars for parents and players
• Liaise between directors and coaches to ensure proper representation at tournaments including
  
  

○ Player tracking

○ Travel arrangements

○ Monitoring expense reporting

○ Collection and distribution of player reports

Program Management:

• Track program deliverables to ensure that they are executed in a timely, consistent and professional manner
• Communicate with directors and participants to ensure seamless program delivery
• Manage event registrations, logistics, and communication with participants
  
  

Tennis Director Support:

• Oversee monthly Directors meetings including
  
  

○ Scheduling

○ Preparing documentation such as meeting agenda and sending reminders

○ Taking and circulating minutes post meeting

○ Recording and tracking follow up on action items

• Collate and track weekly Director reports
• Plan quarterly Tennis Directors in-person meetings
  
  

Coach Support:

• Assist in coordinating coaches training including
  
  

○ Booking facilities

○ Confirming schedules and attendees

○ Collating registers of attendees

○ Maintaining records of coach certifications

• Track and manage coach education qualifications and standards including Safeplay and liaising with outside education partners
• Provide updates for coaches via the Company’s Coach app
• Ensure the app content is current and accurately reflects ongoing programs, initiatives and events
• Provide updates to the app regarding achievements, results and global tennis information
• Assist in the creation of staff bios and ensure that they are regularly updated
• Liaise with outside organizations to ensure that Sportime coaches have opportunities for professional development
  
  

QUALIFICATIONS:

• Bachelor’s degree in Sports Management, Business Administration, or a related field
• Proven experience in administrative roles, preferably within a sports or educational environment
• Excellent organizational and multitasking skills
• Strong written and verbal communication abilities
• Proficiency in Google Suite and Microsoft Office Suite
• Passion for tennis and knowledge of the sport is a must
  
  

BENEFITS:

Member benefits- Employees receive complimentary Sportime membership and are eligible to use club facilities, including tennis, fitness and sports, to participate in club programs on a complimentary or discounted basis, and to receive discounts on retail and other purchases.

Health, dental and vision insurance - Full-Time employees are eligible to enroll in Sportime’s group health, dental and vision insurance plans on the first day of the month after they have worked 60 days. Premiums are deducted pre-tax from employees’ gross pay; Sportime contributes to the premiums of employees based upon gross pay thresholds.

401k Plan with employer match – Employees are eligible to enroll in Sportime’s 401k retirement plan, with matching, after they have completed one year of continuous service, worked at least 1000 hours in such calendar or anniversary year, and are over 21 years old (matching restrictions apply based on annual salary).

Sportime Clubs, LLC is an Equal Opportunity Employer that encourages and seeks workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, age, sexual orientation, gender (including pregnancy and gender identity), marital status, disability, domestic violence victim status, predisposing genetic characteristics, military status, citizenship or any other characteristic protected by applicable federal, state, or local law.

Sportime Clubs, LLC will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes from Recruiters or Placement Agencies will not be accepted by our company and will be processed accordingly.

SALARY RANGE: $75,000 - $85,000 per year + limited on-court earning potential

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