Financial Planning and Analysis Manager

Diptyque - Luxury Fragrance House has established itself as one of the most renowned, leading fragrance houses within the luxury market today. Founded in 1961, the Maison is known for its mix of iconic scented candles, personal fragrances, bath and body products, and home décor. Its flagship boutique is in Paris’ 5th arrondissement at 34 Boulevard Saint Germain.

We are seeking an experienced Financial Planning and Analysis Manager to provide reporting support and analysis of the company’s financial statements. Critical responsibilities include sales reporting and forecasting, sell-through analysis, roll-up and analysis of P&L for the Wholesale channel. This person will also be responsible for the on-time monthly reporting to France. The FP&A Manager will work in close partnership with Functional Department leads, the accounting team, Sr. Director of Finance and CFO Americas.

The FP&A Manager will report to the Sr. Director of Finance Americas.

Responsibilities:

• Work closely with the Wholesale Account managers to assess risks and opportunities in sales.
• Prepare and analyze monthly package for Sell Out and Sell In, including comments on variation against budget and last year, analysis by Wholesale accounts and product family analysis. Compare US performance to international performance.
• Returns: In charge of updating, tracking and challenging returns from Wholesale Accounts. Responsible for returns accrual provision.
• Participate in Sales Annual Budget and re-forecasts.
• Perform ad hoc analyses and support overall finance function.

Wholesale Controlling:

• In-charge of developing, maintaining and analyzing P&L by accounts and by door.
• Work closely with accounting department to implement controlling tools for In Store Support chargebacks from Wholesale accounts. Reconcile, forecast and challenge In Store Support chargebacks.
• In charge of Marketing expenses actuals vs budget analysis and reforecasts.
• Develop KPIs for the monthly monitoring of Capital Expenditures for the Wholesale business.
• Contribute to budget and forecasts of Wholesale accounts P&L contribution.
• Build strong relationships with the Commercial and Marketing teams; partner closely with business teams to understand performance.
• Understand & track financial impacts of Wholesale trade terms in North America. Identify risks & opportunities.

Inventory Controlling

• Monthly update of Inventory position by SKU and location (warehouses and retail store), validation of units at a unique Moving Average Cost per SKU.
• Determination of inventory devaluation in collaboration with the Supply-Chain department.
• Determination of reported Samples and Gifting P&L impact (allocation of testers and samples between COGS and OPEX).
• Contribute to improvement of the Open to Buy and Purchasing tools working closely with the Supply-Chain department.

Monthly reporting

• Prepare monthly reporting file by extracting journal entries and reconciling with Trial Balance.
• Update and analyze actual results by cost centers, comment on variances versus budget and last year.
• Maintain and update links between the Group reporting file and US internal files.
• Contribute to analysis and forecasting of Cash Flow Statement.
• Contribute to monthly overall analysis and comments to the Board.

System reconciliation and administration

• Reconcile all systems: Retail Pro for our Store, NAVISION for accounting, Tableau (to reconcile sales, returns and inventory), Adaptive for consolidation.
• Analysis of flows and neutralization of internal flows (such as Warehouse to Retail Store flows).

Other

• Various ad-hoc analyses and forecasts as requested by management.
• Work with other departments to improve processes, tools and reporting.

Qualifications:

• Minimum of a B.A. in Finance, Business, Accounting, CPA preferred but not required.
• 3-5 years of overall professional experience; ideally 3 in Financial Planning and Analysis in luxury goods.
• Prior experience in the Wholesale / Retail industry is preferred but not required.
• Technology savvy with experience selecting and overseeing accounting and reporting software. Proficient in Excel, having experience with Navision and Adaptive Insights is a plus.
• A successful track record in setting priorities; analytic, high attention to detail, high level organization and problem-solving skills.
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• A multi-tasker with the ability to deliver on a timely manner in a fast-paced environment.
• Personal qualities of integrity, honesty, credibility, resilience and dedication to the mission. Follows through on commitments