Facilities Manager

Brief Description

THE ROLE: FACILITIES MANAGER

The Facilities Manager will oversee all building-related activities for all bakeries, ensuring that our facilities are safe, well-maintained, and meet the needs of the organization. This role involves coordinating with various departments, managing costs, vendor relationships, and supervising staff to maintain high standards of cleanliness, safety, and functionality.

The ideal candidate is organized with a strong ability to multi-task and a knack for operating in a fast-paced, high-volume environment. A sweet tooth and passion for Levain’s products and culture are a must!?

What you’ll do:

• Oversee the maintenance and repair of buildings, equipment, and systems to ensure safety and operational efficiency.
• Manage day-to-day facility operations, including cleaning, security, pest control and machine services.
• Negotiate and manage contracts with service providers and vendors for maintenance, repairs, and other facility-related services.
• Ensure all facilities comply with health, safety, and environmental regulations. Conduct regular safety inspections and audits.
• Prepare and manage the facilities budget, track expenses, and ensure cost-effective operations.
• Recruit, train, and supervise staff, ensuring high performance and adherence to organizational standards.
• Assist in the management of construction projects, renovations, and other facility improvements.
• Maintain inventory of supplies and equipment, ensuring timely reordering and proper storage.
• Receives and self-performs work order requests, or initiates work with relevant vendor.
• Provides management and oversight of sub-contracted ESFM vendors.
• Manages financial duties, such as invoice reconciliation, vendor payments, PO management.
• Responsible for management and oversight of the following services; Grease trap cleaning, Kitchen Equipment PM/Repairs, Elevator Maintenance, HVAC terminal units, Pest control, Janitorial services, Waste management, walk-up printer maintenance, and interior plant maintenance.
• Assembly, disassembly, and repair of furniture; installation of wall-mounted accessories, art, and shelving.
• Coordinate and complete other duties and tasks as directed by COO.
• Conduct daily walkthroughs of sites, inspecting building systems and equipment in office and bakery spaces.
• Verify compliance with safety regulations and operational policies
• Performs other duties as assigned.
  
  

What we’re looking for:

• 3+ years of previous food manufacturing operations experience
• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field. Relevant certifications (e.g., IFMA, BOMA) are a plus.
• Minimum of 5-7 years of experience in facilities management or a related role, with at least 3 years in a supervisory capacity.
• Strong understanding of building systems (HVAC, electrical, plumbing).
• Proven ability to lead and manage a team, with excellent interpersonal and communication skills.
• Proficient in word, excel, and Microsoft office.
• Strong analytical and problem-solving abilities to address operational challenges efficiently.
• Experience in inventory management and cost control.
• Demonstrated experience in managing construction and renovation projects.
• Familiarity with health, safety, and environmental regulations and compliance requirements.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Results-oriented with the ability to plan and deliver against project deadlines.
• Resilient, self-motivated, and able to work well under pressure.
• Ability to work, days, afternoons, evenings, and weekends as dictated by seasonal or business needs.
• Bilingual English and Spanish: both verbal and written communication is a plus.
• Passion for what you do – you enjoy the process of creating something from start to finish and are motivated to continuously hone your craft and technique.?
• Adaptability and flexibility – you recognize that in the food industry, anything can – and will – happen and you’re able to calmly troubleshoot issues.
• Eye for detail – you’re meticulous about the items you create and understand the technique and patience it takes to create consistently high-quality products.
• Collaborative spirit and commitment to Levain’s core values – you’re a team player and willing to lend a hand or elevate those around you. You add your own individuality to an already positive and uplifting work environment. A good sense of humor doesn’t hurt either!
  
  

Compensation:

$70,000 - $85,000 plus 15% bonus potential?

Benefits:

• Health, Vision, Dental Insurance
• Employer-funded Healthcare Reimbursement Account
• Additional supplemental benefits: Commuter/Bike-Share Benefits, Employee Assistance Program, 14 Weeks Fully Paid Parental Leave, etc.
• Annual Bonus Potential
• Four Weeks of Paid Time Off
• 401K with 3.5% Company Match
• Opportunity for growth and career development
  
  

About Us:

Competitive triathletes and passionate bakers, Pam Weekes and Connie McDonald left their careers to open a small bread shop in New York City in 1995 — Levain Bakery.

One day, they baked a BIG chocolate chip walnut cookie as energy for triathlon training. At Levain, a batch of these 6-ounce cookies flew off the shelves, and an icon was born. The cozy shop on West 74th Street became a neighborhood favorite and a destination for epicurious visitors from around the world, hungry for “the cookie.”

From the start, Pam, Connie and team baked everything fresh on-site each day, donating the day’s leftovers to charity — and we still do, nearly 30 years later. Today, Levain has bakeries across the country (with more to come!), plus ecommerce gift boxes to treat cookie lovers in every state.

Every day, we strive to embody our company’s five core values:

• Welcome All- we are all in it together
• Work Hard and Be Nice- we go above and beyond
• Lead with Heart- we do the right thing
• Rise Up- we are proactive
• Savor It- we are present and find the fun!