The Facilities Manager is charged with day-to-day operational management of all aspects of the properties to assure maintenance and health & safety of approved quality standards.
Job Duties
Responds daily to work orders, ensuring timely response and follow up with program needs, ensuring use of proper personal protective equipment (PPE) in the workplace as warranted by the job task.
Performs and oversees seasonal and preventative maintenance activities, including oil-fired systems tune-ups and general repairs.
Performs and oversees the installation and replacement of equipment and systems.
Orders mechanical parts and materials and maintains inventory.
Provides cost estimates for materials and services. Submit bids for jobs.
Serves as a main point of contact in the Facilities Department regarding mechanical issues. Working with other FNA staff, coordinate and facilitate projects.
Organizes catalogs and/or files all construction-related paperwork, including technical specifications, drawings, materials lists, purchase orders, contracts, timesheets, etc. Ensure that files are complete.
Directs plumbing and mechanical projects and field staff within the FNA Facilities Department, rehabs and improves projects. Plans and designs product applications and assembles project teams. Organizes complex activities for the design, development, implementation, and maintenance of projects. Regularly inspects properties for safety and maintenance problems; directs and/or performs preventative maintenance or minor repair and makes recommendations regarding replacement versus repair. Follows up on vendor work quality.
Responds to, or recommends the need for, contract and outside vendor services. Assists and/or collaborates with program/department in selecting outside vendors, using the Small Purchase Inquiry Form and/or the Bid Form as needed. Additionally, assists as directed with specification review, bidding, and supervision of contracted services. Provides cost estimates to supervisor.
Coordinates work orders/requisitions and prepares bid documentation with FNA programs/departments for preparation of appropriate purchase orders, contracts, and/or PRVs.
Coordinates, documents, and maintains regular maintenance schedules for building heating and cooling systems.
Performs and/or coordinates timely ground maintenance, including snow and ice removal from FNA properties; coordinates storage requirements for programs, ensuring ready availability to meet needs.
Recruits, orients, and supervises casual laborers on special projects (e.g., snow removal, large quantities of office furniture moves).
Ensures FNA buildings meet required H&S codes and are appropriately certified and/or licensed.
Performs in-house health and safety inspections on all FNA buildings and rental properties as necessary and coordinates external inspections as required.
Reports to supervisor on a routine basis on maintenance productions and projects.
Attends meetings, conferences, and events as designated by the Supervisor.
Attends all quarterly staff meetings, along with other key organizational meetings as required.
Performs other job-related duties as assigned.
Necessary Knowledge, Skills, And Ability
Thorough knowledge of current Uniform Mechanical Codes (UMC), Uniform Plumbing Codes (UPC), Uniform Building Codes (UBC), and amendments by local entities and the State of Alaska.
Knowledge of planning, developing, and monitoring mechanical/plumbing project budgets.
Thorough knowledge and understanding of construction principles, techniques, and systems applicable to residential construction in this area.
Knowledge of project management/project supervision.
Ability to learn and apply complex written policies, procedures, and state and federal compliance regulations.
Ability to organize and manage multiple priorities.
The ability to perform technical skills in mechanical processes and methods including flow, layout, assembly, and production equipment.
Ability to perform computer and technology functions with proficiency, specifically in word processing, database, and spreadsheet programs.
Ability to learn, interpret, and apply construction and CIP regulations and procedures.
Ability to perform independently with little direct supervision.
Ability to make sound judgment in designing and installing mechanical systems.
Ability to accurately perform mathematical computations.
Ability to work collaboratively with other management team members.
Ability to direct and supervise mechanical and plumbing personnel.
Ability to communicate effectively, orally and in writing.
Ability to see details at close range and in color.
Ability to read blueprints and write specifications as they pertain to the procurement of materials, supplies, and equipment.
MINIMUM QUALIFICATIONS (Education & Experience)
High school diploma or equivalent.
Vocational training in two or more areas: HVAC, building/facilities maintenance, carpentry, plumbing, electrical, etc..
Four (4) years of broad building/facility maintenance experience, involving carpentry, plumbing, electrical, and/or heating/cooling systems.
A combination of experience, education, and training that provides the required knowledge, skills, and abilities may substitute for degree requirements.
PREFERRED QUALIFICATIONS (Education & Experience)
Vocational training/certification in three or more areas: HVAC, building/facilities maintenance, carpentry, plumbing, electrical, or similar certifications.
Three (3) years of broad building/facility maintenance experience, involving carpentry, plumbing,
Notice: All employment at the Fairbanks Native Association (FNA) is “at will.” This means the employee or FNA may terminate employment at any time and for any reason. Unless specified in writing, no duration of employment is expressed or implied for this position. Your signature indicates that you have read this Job Description and understand the essential functions and qualifications for the job.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Individual and Family Services
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