Facilities Manager

Primary Objective

To lead, manage, and direct the Facilities Maintenance Section of the City’s Public Works Department, including planning and budgeting, and overseeing operations and personnel. The position requires regular contact with internal customers from the City’s ten departments, the City’s purchasing agent, and vendors.

The condition of the City’s facilities impacts every department and supports all departments’ delivery of services to the community. The Facilities Manager position will primarily focus on managing the City’s facilities program by making management decisions that are based on a long-term asset management strategy and close collaboration with end users.

The City of Bloomington has approximately 800,000 SF of buildings in its portfolio and includes Civic Plaza, 7 Public Works Buildings, 6 Fire Stations, Ice Arena, 2 Golf Course Club Houses and Maintenance Buildings, 39 Park Buildings and various other facilities.

CITY VALUES & EXPECTATIONS

• Develops, supports and models a positive and productive workplace culture based on respect, dignity, honesty and integrity. Allows staff to grow and succeed by providing opportunities for increased responsibility and creating a positive work culture
• Supports and advances organizational development efforts such as developing a high performing organization, employee engagement, workforce development, inclusion and equity, performance measurement efforts
• Works cooperatively with others; develops and maintains respectful and effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Proactively resolves conflicts and misunderstandings in order to ensure a respectful and inclusive workplace
• Seeks to understand the legacy of structural racism, and its impact on employees and the residents we serve. Identifies any implications and adverse equity impacts when developing or reviewing policies, projects, activities and interactions with stakeholders
• Embraces the City’s shared values and contribute towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly
  
  

Examples of Duties

• Ensure the reliability, safety, and proper maintenance of the City’s facilities, within allocated financial resources
• Develop relationships with internal users to understand needs and maintain open communications
• Keep users informed of the status of ongoing work
• Oversee goal setting and objectives for staff, monitor performance, and hold staff accountable; provide timely feedback, coaching, and mentoring to staff; encourage employee growth and development and ensure staff have adequate resources and up-to-date training/certification
• Develop, implement, and monitor annual work plan, with input from Facility Maintenance staff and internal customers
• Determine and implement standard operating procedures that reflect industry best practices for managing inventory, repairs, and maintenance; make outsourcing determinations based on current available resources, time, and budget limitations
• Ensure effective planning, scheduling, and communication to meet service needs, minimize repair time, and increase the cost-effectiveness of the City’s facility program
• Administers procurement and fiscal management activities associated with maintenance activities, which may include developing RFPs and contracts for custodial and maintenance related work to acquire trades and professional assistance; monitoring spending on project and cost account basis; recommending and implementing corrective spending plans; reviewing and authorizing purchase orders; administering contracts; obtaining price quotes and bids; purchasing and approving supervisor purchases; ensuring compliance with public purchasing rules; and/or performing other related activities
• Develop and manage baseline performance metrics and standards. Manage computerized recordkeeping system to provide accurate labor and cost collection for accountability, tracking, and to meet budget expectations
• Oversees the troubleshooting and response to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc.
• Develop and recommend annual operating and capital budgets for facilities in collaboration with Maintenance Division senior staff, Finance Department, and facility users
• Monitors the safety and accessibility of facilities; serves as the point of contact for code (e.g., ADA, Fire Life Safety) compliance issues, accessibility improvement projects, and/or other code related issues such as Arc Flash
• Updates and maintains list of facilities equipment, including lifecycle and replacement cost estimates
• Monitors and oversees the work of external contractors to ensure that terms of agreements are met and that the work is completed satisfactorily
• Participates in the development and administration building maintenance budget, coordinates the allocation of resources following budget approval, and recommends approval of expenditures.
• Participate as an active and cooperative member of various division, department, and City teams and work groups
• Research and evaluate new technology, tools, procedures, and equipment, and implement procedures to maintain and improve the effectiveness of the facilities program
• Keep supervisor promptly informed of important developments within the Facilities Maintenance Section
• Perform other related duties as apparent or assigned
• Prepare and manage the facilities portion of the City’s CIP to minimize life cycle costs and to best meet the functional needs of users
• Oversee operation and maintenance of the City Cemetery
• Stay abreast of industry and technological development that can improve operations, reduce cost and improve environmental sustainability
  
  

Knowledge, Skills & Abilities Required

• Knowledge of facilities maintenance and custodial principles practices
• Knowledge of contract management principles and practices
• Knowledge of the principles and practices of preventative maintenance; maintain data and components for facilities such as scheduled maintenance planning and facilities condition assessment programs
• Ability to develop and maintain effective working relations with employees, City officials, contractors, and the general public
• Must be skilled in supervising subordinate staff; reading and interpreting construction plans, specifications, drawings, maps, and/or other related technical documents; data-driven reporting and planning for budgeting; developing, recommending, implementing, and monitoring policies, procedures, and workflow; utilizing computer technology for communication and gathering and reporting data
• Must be able to manage complex, multi-discipline projects involving multiple locations; interpret and apply applicable laws, rules, and regulations
• Must be able to coordinate activities with other internal divisions, other City departments, and/or external agencies; and prepare a variety of reports related to operational activities, including statistical analysis
• Ability to communicate effectively verbally and in writing
• Ability to work various shifts and meet on call requirements as necessary
• Ability to ensure scheduled work is completed promptly and properly in accordance with priorities and time limits
• Ability to ensure records are maintained accurately, completely, and in a timely manner
• Ability to ensure that effective coordination is maintained in the use of manpower, equipment, and materials on projects or jobs
• Ability to provide sound recommendations to the Maintenance Superintendent, which will improve the Facilities program
  
  

Minimum/Desirable Qualifications

MINIMUM QUALIFICATIONS

• Associate degree OR two-year technical certificate in Facilities Management, Construction Management, or other related field
• Six years of progressively responsible facilities experience which includes at least four years of management, supervisory, or lead experience (a Bachelor’s Degree in public or business administration, with emphasis in facility accounting or operations management or related field may replace two years of experience)
• Ability to communicate effectively orally and in writing
• Working knowledge of facilities asset management software systems and Microsoft Office Suite
• Knowledge of applicable local, state, and federal funding sources, policies, laws, and directives related to facilities management
  
  

Desirable Qualifications

• B.A. or B.S. degree in Business, Public Administration, Project or Construction Management or related field
• Experience with Local, County, or State Government Facilities Management
• Industry-recognized certifications or credentials, such as Certified Facility Manager, Facility Management Professional, ProFM, or Facilities Management Administrator
  
  

Supplemental Information

Supervision Of Others

This position directly supervises Facilities Maintenance Supervisor and indirectly supervises Facilities Maintenance personnel; possibility of supervising additional staff during emergency operations; supervision of seasonal staff.

Anticipated Hiring Range: $10 3 , 544 – $113,145 Annually

2024 Full Salary Range: $103,544 – $138,041 Annually

Full-Time; Exempt; Non-Union; Benefits Eligible

The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.

Benefits

Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following:

• 10 days paid vacation per year
• 13 days paid personal leave per year
• 13 paid holidays per year
• 12 weeks paid parental leave
• Employee health and dental insurance
• Paid employee life insurance
• Paid employee disability insurance
• Employer/employee paid pension
• Deferred compensation
• Tuition assistance program
• Health club membership reimbursement
• Flexible spending account
• Employee Assistance Program
• Other optional benefits
• Great suburban location, on bus line
• Free employee parking
• (Union contracts may vary from the above list.)
  
  

01

The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you. The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process. If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission. The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview. Do you agree to supply the data the City is requesting as part of your application for employment?

• Yes
• No
  
  

02

I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.

I have read and understand the above instructions regarding supplemental questions.

• Yes
• No
  
  

03

This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.

• Yes
• No
  
  

04

Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link

• Yes
• No
  
  

05

The advertised wage for this position is $103,544 - $113,145 annually, depending on qualifications. If selected, would you be willing to accept a starting wage in this range?

• Yes
• No
  
  

06

Do you have a two-year technical certificate in Facilities Management, Construction Management, or similar certificate?

• Yes
• No
  
  

07

Please indicate your highest level of education.

• High School or Equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree or Higher
• N/A
  
  

08

If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.

09

Do you have 6 years of progressively responsible facilities experience which includes at least four years of management, supervisory, or lead experience do you possess? Note that a Bachelor's Degree in public or business administration, with emphasis in facility accounting or operations management or related field may replace two years of experience.

• Up to 3 years management, supervisory, or lead experience
• 4-5 years management, supervisory, or lead experience
• 6+ years management, supervisory, or lead experience
• 6+ years management, supervisory, or lead experience along with having a Bachelors Degree
• I do not possess management, supervisory, or lead experience
  
  

10

If you indicated you have work experience in facilities experience, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

11

Do you possess Industry-recognized certifications or credentials, such as: Certified Facility Manager, Facility Management Professional, ProFM, or Facilities Management Administrator?

• Yes
• I do not possess credentials or certifications in facilities management
  
  

12

If you indicated you have industry-recognized certifications or credentials, please list certification or credential earned, name of institution, and dates. If not applicable to you, indicate N/A.

13

Do you have working knowledge of facilities asset management software systems and Microsoft Office Suite?

• Yes
• No
  
  

14

Do you have knowledge of applicable local, state, and federal funding sources, policies, laws, and directives related to facilities management?

• Yes
• No
  
  

15

Do you have experience with Local, County, or State Government Facilities Management?

• Yes
• No
  
  

16

If you indicated you possess experience with Local, County, or State Government Facilities Management, please give a brief overview of that experience. If not applicable, indicate N/A.

17

Do you have experience participating in the development and administration of budgets, coordinating the allocation of resources following budget approval, and recommending the approval of expenditures?

• Yes
• No
  
  

18

If you indicated you possess experience participating in the development and administration of budgets, coordinating the allocation of resources following budget approval, and recommending the approval of expenditures, explain your role and responsibility in regard to budgets. If not applicable, indicate N/A.

19

Do you have experience monitoring and overseeing the work of external contractors to ensure that terms of agreements are met and that the work is completed satisfactorily?

• Yes
• No
  
  

20

Do you have experience monitoring the safety and accessibility of facilities? This would include serving as the point of contact for code (e.g., ADA, Fire Life Safety) compliance issues, accessibility improvement projects, and/or other code related issues such as Arc Flash?

• Yes
• No
  
  

21

Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian [Khmer]. Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesn't interfere with understanding, and communicate at informal and some formal levels.

• Spanish - FLUENT
• Somali - FLUENT
• Vietnamese - FLUENT
• Chinese Mandarin - FLUENT
• Cambodian [Khmer] - FLUENT
• I am not FLUENT in those languages or I am FLUENT in another language
  
  

22

If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N/A.

23

This Question Is To Determine Your Status As a Veteran Under The Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please Check The Statement Below Which Best Describes Your Current Veteran's Status

• I am not a Veteran
• I am a Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a deceased Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation and is unable to use the preference due to the disability
  
  

24

If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points? If you answer yes, you MUST complete the City of Bloomington's Veteran Preference Questionnaire (

• Yes
• No
  
  

Required Question