Facilities Coordinator

The Opportunity

Our Client is seeking a full-time Facility Coordinator to support and assist the Regional Facilities Manager and team based in their Addison, Texas office to include weekly visits to a second office in Dallas. The successful candidate will be a key member of their team focusing on operational excellence and continual improvement, overseeing day-to-day operations, while working on their own initiative.

You have a general problem-solving ability and a ‘can do’ approach with flexibility to provide consistent service in a continual changing environment.

You Are Great At:

• Acting as one of the first point of contacts for staff and guests, (inclusive of property management, vendors and building security)
• Oversee Facility operations ensuring we continue to meet exemplary customer / employee service in their Addison and Dallas offices (amenities, meeting events etc).
• Oversee, plan, and coordinate new hire seating assignments and internal staff moves.
• Manage and maintain the floor plan software (Centerstone).
• Oversee Facilities emails and ensure customer service.
• Inspect their space daily to identify general corrective maintenance, report deficiencies and recommend areas for improvement to management.
• Partner with the Landlord and input maintenance tickets when required.
• Oversee vendors and follow through to sign off of work.
• Oversee the building maintenance Janitorial program, confirming work is completed as per lease.
• Oversee and maintain the First Aid & Fire Warden program.
• Partner with the Global Workplace Security team
• Ensure safety standards are implemented and followed throughout the office.
• Provide support on purchasing and supply ordering.
• Develops standardized processes and updates procedure documentation pertinent to the responsibilities of the position as required.
• Oversee operations at the secondary site in Dallas.
• Attends all training on new systems and procedures.
• Participates in the Health & Safety committee, and monthly inspections.
• Assists with special projects and other duties as assigned by Management.
• Prepares reports, updates records and documents.
• Performs departmental administration activities as required.
• Proactively initiates process improvement initiatives.
• Oversee & coordinate special events and large meetings in the office.
• Active participant in Fire drills.
• Provide Reception coverage as needed.