We are looking for a dedicated and detail-oriented Executive/Personal Assistant to provide comprehensive support to an Austin-based CEO/founder and his family. This role combines both professional and personal assistant duties, enabling our executive to optimize their productivity and work-life balance. The ideal candidate will have a proactive approach, exceptional organizational skills, and the ability to handle a wide range of tasks discreetly and efficiently.
Key Responsibilities:
Professional Tasks:
Manage and optimize the executive's calendar, including scheduling meetings, coordinating travel, and ensuring all engagements are timely and logistically prepared.
Handle communications on behalf of the executive, including managing email, answering phone calls, and relaying messages accurately.
Set up efficient documentation for the executive’s key meetings, including meeting notes, summaries, and follow-up tasks.
Arrange comprehensive travel plans for both business and personal trips, including transportation, lodging, and itinerary management.
Manage the executive’s expenses, including tracking and reporting for reimbursements
Function as a virtual “office manager”, organizing company events and private gatherings, procuring and managing swag, preparing and mailing team gifts, and generally supporting company culture.
Personal Tasks:
Proactively manage the family’s overall schedule and associated logistics.
Coordinate daily household management tasks such as overseeing home maintenance, managing service providers, and handling emergencies.
Manage logistics for family and children, including school activities, medical appointments, and extracurricular programs.
Plan and manage the preparation of family meals and keep groceries stocked.
Plan and organize family events and personal appointments, restaurant reservations, and other regular family scheduling.
Undertake personal shopping, run errands, and manage household supplies.
Coordinate personal travel arrangements and organize family holidays.
Children and Family Support:
Arrange and manage schedules for children’s activities, transport or arrange for child transportation.
Serve as a liaison for educational communications, helping to keep track of academic obligations and school meetings.
Qualifications:
Proven experience as an Executive Assistant, Personal Assistant, or similar operational management role with at least 3 years in a high-level support role.
Proactive, creative, and passionate about solving complex or undefined problems.
Exceptional organizational and time-management skills.
Excellent verbal and written communication abilities.
Discretion with personal and confidential information.
Bachelor’s degree preferred or equivalent experience.
Benefits:
Competitive salary and comprehensive benefits package.
Close access to successful founder/CEO with immense growth opportunities.
How to Apply:
Interested candidates should submit a resume and cover letter detailing their qualifications and why they are a good fit.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Utilities
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