Executive Personal Assistant

Our client is an investment banking firm. They seek an Executive Personal Assistant to join their Manhattan, NY office. Requires 5 days in office with some flexibility as needed.

Responsibilities

• Oversee multiple calendars, including scheduling meetings and appointments
• Screen incoming communications, including emails, phone calls, and mail
• Coordinate internal and external meetings, including booking rooms and catering
• Maintain executives’ data and contacts in the firm’s CRM system
• Work with internal teams to ensure seamless execution of conferences and events
• Arrange travel itineraries, including flights, accommodations, and ground transportation
• Assist with personal errands, such as shopping, event planning, and household tasks
• Coordinate family-related activities, including children’s schedules if applicable
• Uphold confidentiality and discretion regarding personal matters

Requirements

• Bachelor’s degree in Business, HR, Communications, etc.
• Previous administrative experience
• Able to prioritize tasks and manage time effectively
• Excellent communication and interpersonal skills
• Able to handle confidential information with sensitivity
• Skilled in Microsoft Office Suite and QBO

JobID: 16697