Executive Office Manager
Job Summary:
As the Office Experience Manager, you will orchestrate the seamless operation of a premier office environment in our high-end multi-floor premises. Your mission is to administer administrative tasks, lead support personnel, and uphold exemplary service standards. We seek a candidate with outstanding organizational prowess, meticulous attention to detail, and a dedication to cultivating a remarkable office experience for our clientele and guests.
Let’s Talk About Key Responsibilities:
Operational Management:
- Ensure the office space runs smoothly on a daily basis, with all amenities in top condition.
- Collaborate with teams across hospitality, maintenance, cleaning, and security to maintain an immaculate and safe setting.
- Oversee financial aspects, including budgeting, expense monitoring, and the acquisition of supplies, equipment, and refreshments.
Client and Tenant Relations:
- Act as the go-to liaison for tenants, providing swift and courteous resolutions to inquiries.
- Build and maintain positive tenant relationships to drive satisfaction and loyalty.
- Facilitate events and initiatives that enrich the office environment.
Staff Leadership:
- Guide and mentor the support team, including janitorial and maintenance staff.
- Perform regular evaluations and promote professional growth through training opportunities.
Space Optimization:
- Allocate office space efficiently, maximizing the use of resources and areas.
- Manage transitions and office layout changes with minimal impact on operations.
Administrative Oversight:
- Keep precise records of office activities, lease agreements, maintenance plans, and financial documentation.
- Formulate and enforce office protocols to enhance operational effectiveness and service excellence.
- Professionally manage all forms of communication, including correspondence and phone interactions.
Event Management:
- Oversee the planning and execution of on-site events, meetings, and conferences, attending to all logistical details.
- Work with external partners and suppliers to ensure flawless event delivery.
Qualifications and Skills:
- A Bachelor's degree in Business Administration, Hospitality Management, or a related discipline.
- At least 7 years of experience in office management, preferably within a high-end or luxury setting.
- Demonstrated leadership and team coordination capabilities.
- Superior organizational and multitasking skills.
- Excellent verbal and written communication talents.
- Proficient with office technology, including Microsoft Office Suite and facility management platforms.
- Discreet handling of sensitive information.
- A proactive approach with a customer-centric attitude.
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Seniority level
Associate -
Employment type
Full-time -
Job function
Strategy/Planning, Administrative, and General Business -
Industries
Business Consulting and Services
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See who you knowFeatured Benefits
Inferred from the description for this job
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Medical insurance -
Dental insurance -
Vision insurance -
401(k) -
Commuter benefits
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