Executive Legal Assistant - Real Estate Litigation

A leading national Litigation New York City law firm is seeking an Executive Legal Assistant to support Partners within their Commercial Real Estate Litigation Practice group.

The Executive Assistant will provide high-level support to a group of attorneys in the litigation and real estate departments as outlined below (Commercial Real Estate experience a plus).

 Support attorneys in all aspects from new matter opening to conclusion

 Assist with the preparation of court filings

 Assist with the preparation of real estate closing binders

 Edit and proofread pleadings, briefs and transactional documents

 Prepare Table of Contents and Table of Authorities

 Coordinate client meetings

 Coordinate teleconference/video conference calls

 Maintain attorney calendars and contacts

 Coordinate attorney travel

 Run conflict checks and prepare new matter forms for opening

 Prepare engagement letters

 Draft general correspondence

 Enter attorney daily time entries

 Prepare and process expense reimbursements

 Review and finalize client bills

Skills and Requirements

 Minimum of 5-7 years of legal secretarial experience in a litigation firm, commercial real estate experience a plus

 Proficient in Microsoft Office Suite: Word, Outlook, Excel and PowerPoint

 Proficient in using Word styles

 Proficient in Kofax

 Proficient in Best Authority

 Proficient in InTapp

 Knowledge of Westlaw/Lexis/Bloomberg Law, a plus (but will provide training)

 Possess strong organizational and technical skills

 Possess excellent attention to detail

 Ability to professionally interact with attorneys, and staff

 Ability to work independently and with a team

 Strong work ethic, positive, solution-oriented attitude

 Ability to manage and prioritize competing assignments and