Executive Events Coordinator

$46.80-$49.92 (est. hourly pay rate)

Job Summary:

Our client is seeking an Executive Events Coordinator who will work closely with Security, Space Planning, Facilities, Workplace, and Guest Services Teams to deliver successful events. This job is located in New York, New York.

Duties:

• Continuously research and report innovative and creative event and entertainment options
• Strong customer service and executive interaction experience
• Understand the company's brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
• Continuously develop team playbooks and standard operating procedures
• Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
• Serve as a key stakeholder for G-Cal calendar management for internal event space
• Co-manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams
• Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
• Manage event statistics and ad hoc reporting
• Manage various workplace projects as assigned

Desired Skills/Experience:

• 3+ years of event planning and logistics experience required
• Willing to work onsite daily
• Highly personable and customer service focused with great attention to detail
• Excellent written and verbal communication with the ability to proactively address client's needs
• Experience in managing budgets, financial planning, and tracking
• Excellent problem-solving skills with the ability to creatively negotiate demands
• Results-oriented, customer-driven, and organized
• Solid corporate office management and workplace environment knowledge
• Thrive on teamwork and overcoming obstacles
• Ability to work a flexible schedule as needed
• In-depth knowledge of Microsoft Office programs such as Word, Excel, Outlook, and PowerPoint

Benefits:

• Medical, Dental, & Vision Insurance Plans
• 401K offered