Executive Assistant to the President

The Patrick J. McGovern Foundation (PJMF) is a philanthropic organization dedicated to advancing artificial intelligence and data science solutions to create a thriving, equitable, and sustainable future for all. PJMF works in partnership with public, private, and social institutions to drive progress on our most pressing challenges, including digital health, climate change, broad digital access, and data maturity in the social sector.

The Executive Assistant to the President will be deeply committed to PJMF’s purpose to create a thriving, equitable, and sustainable future for all through the advancement of AI and data solutions. In this role, you will be an active member of the Office of the President and will serve as a trusted liaison and strategic partner, managing a diverse range of high-level projects, international and domestic travel, and day-to-day administrative duties. The ideal candidate is a detail-oriented self-starter with prior experience supporting high-level executives in dynamic, high-energy, high-growth environments. This role requires someone who is resourceful, inquisitive, innovative, demonstrates impeccable initiative, and is capable of making fast decisions with the balance between autonomous actions and shared decision-making.

How You'll Make an Impact

• Daily Workflow Management – Assist the President in managing and prioritizing daily workloads, adjusting for revised priorities, and ensuring the smooth operation of the office in the President’s absence. This includes preparing and organizing meeting materials and maintaining office continuity. Ability to structure long-term strategic thinking and mapping for calendars and engagements, particularly centered around travel, time zones and various countries. Manage high-volume internal and external information flows from multiple sources, organizing and accessing information quickly when needed.
• Briefing Materials – Organize and consolidate high-quality briefing materials for meetings and public appearances, ensuring the President is well-prepared and informed for all engagements.
• Confidential Information – Handle sensitive, complex, and confidential information with the utmost professionalism and discretion, ensuring the security and integrity of all communications.
• Communication Management – Edit and prepare written memoranda, talking points, letters, and other communications on behalf of the President. Monitor the President's communications (email/mail/phone), answering routine communications and correspondence to maintain efficiency.
• Travel Coordination – Coordinate high-volume travel arrangements (domestic and often international) and logistics for meetings and conferences, including flights, hotels, transportation, and expense reporting. Ensure all travel plans are seamlessly executed and aligned to the President’s schedule.
• Event Planning – Assist with planning and organizing internal and external meetings involving the President, coordinating with various stakeholders to ensure all details are managed and expectations are met.

What You Will Need to Succeed

• Proven Experience – A minimum of 8+ years of demonstrated history supporting senior executives is required. Experience in fast-paced, high-growth settings and the ability to adapt quickly to changing priorities and demands are essential for success.
• Technical Proficiency – While specific tool proficiency is not required, a commitment to continuous performance improvement and the ability to learn and adapt quickly to new technologies and systems is essential. Familiarity with the following tech stack is preferred: G-Suite, Slack, Trello, Asana.
• Decision-Making – Strong judgment skills with the capacity to take individual agency, make quick decisions, and understand what needs to be communicated for shared decision-making versus what can be handled autonomously.
• Communication – High communication and high trust with the President, maintaining an informal engagement that is "always on." With others, interaction should be respectful and dignified, always focused on mission and purpose.
• Continuous Improvement – A commitment to continuous performance improvement, seeking ways to enhance efficiency and effectiveness in all tasks and processes.
• Interpersonal Skills – Ability to build and maintain relationships with a diverse range of stakeholders, including staff, board members, and external partners. Utilize a high degree of tact and diplomacy in handling matters that are critical or confidential in nature.
• Communication Skills – Excellent written and verbal communication skills, ensuring successful interaction with all levels of employees and external contacts. ability to convey information clearly and effectively in various formats.
• Organizational Skills – Exceptional organizational skills with a keen attention to detail. Ability to multitask and manage multiple projects simultaneously in a fast-paced, often changing environment.
• Special Projects – Take on special projects as assigned by the President, demonstrating flexibility and adaptability in managing a wide range of tasks and responsibilities.
• Liaison Role – Serve as a liaison between the President and other team members, facilitating communication and collaboration across the organization.
• Crisis Management – Ensure the President is informed and prepared to respond effectively in crisis management situations. High tolerance for ambiguity and ability to adapt to changing priorities, strategic frameworks, and definitions of success.
• High tolerance for ambiguity and ability to adapt to changing priorities, strategic frameworks, and definitions of success.
• 100% Remote – Desire to work remotely, but not alone - with mature, socially minded professionals

What We Offer

• Salary – We anticipate the starting salary range for this role to be $80,000 - $130,000
• Health Coverage – Foundation-paid medical, dental, and vision insurance for employees, spouses/domestic partners, and dependents. HSA/FSA plans, life insurance, and short- and long-term disability coverage
• Long-term Rewards – 401(k) retirement plan with generous matching up to 6% of annual pay, plus an additional discretionary match at the end of year
• Flexible PTO – Unlimited paid time off, which allows team members to take the time they need for vacation or illness so they can return to work able to contribute fully to our mission. The foundation recognizes 11 paid national holidays per year and may also announce closure for local, regional, or state holidays
• Remote Work Environment – Ability to work 100% remotely, but not alone - with mature, socially minded professionals
• Wellness – Employee Assistance Program, Ginger, and SmartSpend Plus, along with financial well-being providers
• Parental Leave – Up to 6 months of gender-neutral paid leave for parents and caregivers when they have a new addition to their families
• Learning Reimbursements – Foundation policy encouraging employees to explore development opportunities such as peer learning, internal trainings, and external activities; savings on student loans (available via insurance provider)
• Philanthropic Gift Matching – opportunity for team members to invest in vulnerable communities, reflecting PJMF’s commitment to social impact

The attributes listed above represent our current thinking for the role. You can be a great candidate even if you don't fit everything we've described below. You can also have important skills we haven't thought of. If that's you - even if you’re on the fence - we encourage you to apply and tell us about yourself!

Core to PJMF’s mission is inclusion, diversity, equity, and accessibility (IDEA). We apply the IDEA framework to all we do, from growing a diverse team within the foundation to coalition building with organizations and people around the world, and to democratizing the development and rewards of AI and data. For more information, please visit our website at https://www.mcgovern.org/.

We have built an environment that celebrates the differences in backgrounds and experiences. PJMF invests in activities that lead to greater inclusion, diversity, equity, and accessibility in how AI and data are conceptualized, developed, applied, and deployed. We are applying the same framework as our team grows and expands. We are an equal opportunity employer and we especially encourage and invite members of traditionally underrepresented communities to apply.

It is important to us that our hiring process is accessible to everyone. If you require accommodations to participate in the interview process, please let us know when you apply.