Executive Assistant to Stealth Software/AI Company
Executive Assistant to Stealth Software/AI Company
Pocketbook Agency
San Francisco, CA
See who Pocketbook Agency has hired for this role
JRN: 1638
We are seeking an experienced and motivated Executive Assistant to support the CEO of a rapidly growing stealth technology/software startup based in San Francisco, CA. The ideal candidate will have experience providing top-tier executive support at the C-suite level, preferably to a CEO or Co-Founder, and will possess exceptional interpersonal skills to build strong rapport with the CEO, team members, and external partners.
Requirements:
- Minimum of 5 years of experience as an Executive Assistant to C-Suite executives, preferably to a CEO or Co-Founder.
- Proven track record of managing complex calendars, travel arrangements, and high-level communications.
- Exceptional organizational and time management skills, with a keen attention to detail.
- Strong interpersonal and communication skills, capable of building rapport with a diverse range of individuals.
- Ability to handle multiple tasks simultaneously in a fast-paced, high-pressure environment.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with collaboration tools (e.g., Slack, Trello).
- Confident, proactive, and adaptable, with a positive attitude and professional demeanor.
- Discreet and trustworthy, with the ability to handle sensitive information with confidentiality.
- Collaborative team player who can work independently and as part of a team.
Responsibilities:
Executive Support:
- Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting materials, agendas, and presentations.
- Handle confidential information with discretion and professionalism.
- Serve as the primary point of contact for internal and external communications on behalf of the CEO.
- Coordinate and prioritize incoming communications, ensuring timely and appropriate responses.
Collaboration with House Staff and Personal Projects:
- Liaise with the CEO’s household staff to ensure seamless coordination between professional and personal commitments.
- Assist with personal projects, including event planning, personal travel, and other tasks as needed.
- Foster a collaborative environment with house staff, ensuring alignment on schedules and priorities.
Team Collaboration and Backup Support:
- Work closely with another Executive Assistant on the team, providing backup support as needed to ensure continuous and efficient executive support.
- Collaborate with team members to facilitate smooth operations and project execution.
Office Management:
- Oversee office logistics, including supplies management, office maintenance, and vendor relationships.
- Organize and facilitate company events, meetings, and offsites.
- Ensure the office environment is welcoming and conducive to productivity.
Travel Coordination:
- Arrange detailed travel itineraries for the CEO, including flights, accommodations, and ground transportation.
- Anticipate and resolve any travel-related issues to ensure smooth and hassle-free trips.
Schedule: Monday - Friday, business hours, with flexibility as needed
Compensation: $120-140K base, full benefits, bonus eligibility negotiable, other company perks
Location: San Francisco, CA (Fully in office)
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Customer Service, Administrative, and Project Management -
Industries
Software Development and Technology, Information and Media
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See who you knowFeatured Benefits
Inferred from the description for this job
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Medical insurance -
Dental insurance -
Vision insurance -
401(k)
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