High end global luxury client is seeking a bilingual (English and French) Executive Assistant for it’s C-level executive. A qualified candidate has these 3 qualities: (1) experience in luxury retail, (2) is fluent in English and French, (3) and has a successful track record as an Executive Assistant.
Must possess excellent written and verbal French skills, while also having a deep understanding of the French culture and knows the area of Paris, France very well.
• Some personal assistant needs are required.
• Very important to have a high emotional IQ- someone who gets the need to schedule a lunch at the Ritz vs. a local popular restaurant (depending on who is attending)
• Someone well versed in what to say when, can talk to celebrities and their teams with proper confidentiality
Job Description:
• Calendar and time management
• Work with the team to maintain and balance fluid calendar to meet the needs of the brand creative team
• Oversee the planning (flights, hotels, visas, car rentals, reservations, etc.) and itineraries of a very busy and dynamic international travel schedule
• Work alongside Management to ensure that the C-level Executive has adequate time allotted to review projects in order to meet deliverables
• Partner with Management to build the agenda and prepare necessary materials for meetings with other Executives in the company Administration & Communication
• Prepare and draft general correspondence
• High emotional acumen and situational awareness
• Organize and coordinate and maintain the office
• Review and systematically approve expense reports
• Develop and cultivate relationships with cross-functional Administrative and Executive Assistants • Prepare and submit facilities requests
• Ensure that all necessary preparations and tools are in place for scheduled meetings and special events
• Some personal assistant requests will be required Project management
• Work on special projects as assigned by leadership.
• Lead a wide variety of personal and professional tasks on an as needed basis.
Required Qualifications:
• At least 5+ years of luxury executive experience
• Excellent English and French verbal and written communication skills and ability to work independently with minimal direction as well as part of a team
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Excellent organizational skills and attention to detail
• Enjoys working with and supporting others in a highly creative and dynamic environment
• A strong sense of independence and initiation
• Ability to work on multiple projects while optimally prioritizing workload
• Resilient, diplomatic, discreet, confidential and trustworthy
• Maturity and discretion to handle confidential matters
• Team player and proactive personality
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries
Wholesale Luxury Goods and Jewelry, Executive Offices, and Retail Luxury Goods and Jewelry
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