Executive Administrative Assistant to CEO and Legal Counsel
Flexible Opportunities Available - Full-Time, Flex-Time, or Part-Time
Finance Industry (Glenview, IL)
Are you a talented Executive Assistant seeking a perfect work/life balance? Let’s talk!
About Us: Regal Securities, Inc., a dynamic and entrepreneurial financial services firm, has been thriving for over 45 years. With offices nationwide and our headquarters in Glenview, Illinois, we are gearing up for high growth and exciting challenges.
The Opportunity: We have an immediate opening for an Executive Assistant to support our Chairman and General Counsel. This role is perfect for candidates seeking flexibility in their work schedules, with options for full-time, flex-time, or part-time arrangements.
Key Responsibilities:
Handle sensitive and confidential details with discretion, establish priorities, and resolve day-to-day operational issues
Assist the CEO with accounting, bookkeeping, tax compliance, and report preparation using QuickBooks
Edit documents, conduct online research, and provide general support on diverse legal matters
Organize the office, manage confidential executive files, and maintain daily appointment schedules
Schedule and coordinate appointments, meetings, and travel itineraries
Professionally manage calls, emails, correspondence, and draft letters
Assist with various projects, including real estate and vendor follow-ups
Act as a liaison between executives and senior managers, coordinating projects and ensuring follow-ups
Qualifications:
Bachelor's degree preferred
Minimum 5 years of high-level administrative and secretarial experience
Intermediate knowledge of financial systems, especially QuickBooks
Advanced computer skills, proficiency in Microsoft Word, Excel, PowerPoint, email, report generators, and database applications
Excellent organizational skills and attention to detail
Ability to conduct research using expert online resources
Experience in a paralegal or legal environment is highly desirable
Key Competencies:
Thrive in a fast-paced environment with changing priorities
Maintain a flexible attitude and approach to assignments
Multi-task efficiently, establish priorities, and exhibit attention to detail
Strong interpersonal, oral, and written communication skills
Work independently, exercise sound judgment, and follow through on priorities
Promote a positive image and professional appearance
Treat colleagues with respect, uphold commitments, and work ethically and with integrity
Exhibit initiative, responsibility, flexibility, and leadership
Why Regal Securities, Inc.?
Dynamic and growing financial services firm
Flexible work schedule options
Collaborative and supportive work environment
Equal Opportunity Employer: Regal Securities, Inc. is an Equal Opportunity Employer and values diversity in the workplace.
Join us and be a part of a team that values your expertise and offers the flexibility you need! Apply now to explore this exciting opportunity.
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Internet Publishing
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