Reporting to the Sr. Director of Culture & Operations the Operations Assistant will communicate across all levels of BPI. This candidate will possess integrity and discretion in handling confidential information and a professional attitude when dealing with senior executives both inside and outside the company will be imperative to your success!
What the Day-to-Day Looks like
In this role, you’ll be responsible for administrative support to some of our leadership team by mastering the art of calendar Tetris, coordinating travel arrangements, and helping us see around corners. You’ll also provide support to our daily office operations by arranging team gatherings, managing facility operations, keeping spaces organized and stocking office supplies and snacks. You are a master of organization and have a demonstrated ability of managing complex calendars, coordinating domestic travel, processing expense reports and acting as a general liaison between team members and leadership. The role will additionally entail minor office management responsibilities.
Executive Scheduling. Provide administrative assistance to executives on our Leadership team that includes, but is not limited to managing complex schedules, booking travel and filing expense reports
Office Operations. Monitor the day to day operations needs of our x team and partners with the company’s internal operations team to ensure administrative, office and daily business operations needs are met and running smoothly. Collaborate with our IT Manager to maintain functioning systems and equipment in the office
BPI Culture Be a champion of BPI culture and collaborate with and engage with leadership in planning activities, calendars and the organization of events & operations tasks as needed
What You Bring
Experience as Office Administrator/Manager in a corporate environment for a minimum of 2-5 years.
Experience with Executive-level calendar management in Outlook.
Experience with scheduling domestic and international travel
Excellent verbal and written communication skills.
Strong reliability and follow-up.
Proficiency in Microsoft Office (Word, Powerpoint, Outlook Calendar) and finds fulfillment in learning new software programs.
Knowledge of SLACK, Zoom, and AV Equipment.
Proven ability to prioritize and handle multiple assignments
Thrives working in a collaborative and fast-paced environment
Customer services champion; you set the bar high for all here
Ability to work well with all levels of clients and team members
Polished, professional, and positive demeanor.
Able to work onsite (5 days of the week)
BPI offers a wide range of benefits to U.S.-based employees, including 100% company paid medical, dental, and vision insurance, 401(k) program with employer match up to 4%, generous time off for vacation, sick time, and 12 weeks of paid leave for new parents. BPI’s benefits prioritize employee wellness and progressive support to our diverse workforce.
100% company-paid healthcare, vision & dental for employees
Matching 401k contributions up to 4%
Generous vacation package
Unlimited sick leave
Generous holiday schedule
12 weeks of paid leave for new parents
$50 monthly phone reimbursement
Pre-tax commuter benefits
BPI offers a comprehensive total compensation package for this role of $58,000k - $75,000k base salary with an annual discretionary bonus + generous benefits. Estimated starting base salary will be based on level of experience.
Employment type
Full-time
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