Executive Assistant/Office Manager

About Us:

Zealthy is a telemedicine company on a mission to provide critical healthcare services to all who need them. We are building the world's largest and highest quality telemedicine company and fundamentally expanding access to high-quality care.

While the Founder was most recently Founder and CEO at a unicorn healthcare company, the full-time team is currently only 13 people. The company is focused on sustainable growth, and the company is growing quickly to achieve its mission.

We work hard at Zealthy to ensure that patients can access high-quality healthcare from anywhere. This means working Monday-Friday in the office. Hours tend to be longer than at most companies because we work hard to serve our patients and make sure that we can achieve our mission of building the world's largest and highest quality telemedicine company.

The culture is focused on what we can do to serve our patients and all full-time members of the team will be equity holders in the business, as we firmly believe that all team members should be literal and figurative owners in what we are building. Additionally, all team members will have the opportunity to grow as the organization scales, including growing quickly into leadership roles regardless of tenure so long as performance is strong.

The Role:

We are currently seeking a full-time Executive Assistant/Office Manager. Please note that this position is in person in our New York City office Monday-Friday.

In this role, you'll work directly with the CEO to ensure that he is able to manage his time effectively and you will also work directly with other stakeholders to manage office activities. For strong performers with an interest in doing more, there will also be the opportunity for upward movement into more of a Chief of Staff type role or other roles within the organization. As a startup, Zealthy offers the ability to wear many hats, so if you are interested in getting exposure to many different types of things yet also believe that no task is "beneath you" then this could be a strong fit for you.

What You’ll Do:

• Provide comprehensive administrative support to executives, including calendar management, travel arrangements, and expense reporting.
• Complete ad hoc tasks requested by the CEO; be available during odd hours to answer questions and complete follow ups (this is required as this will not be a 9-5 position and will require responsiveness and thoroughness outside of traditional work hours).
• Serve as a liaison between executives and internal/external stakeholders, handling inquiries and requests with professionalism and confidentiality.
• Oversee daily office operations, including facilities management, supplies procurement, and vendor relations.
• Manage incoming and outgoing correspondence, emails, and phone calls, prioritizing and responding as appropriate.

What You’ll Bring:

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
• Ideally 2-6 years as an executive assistant, office manager, or similar role, preferably in the healthcare or technology industry.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
• Strong communication and interpersonal skills, with a professional and approachable demeanor.
• Proficiency in office software applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented with a high degree of accuracy in work output and data management.
• Flexibility and adaptability to work in a dynamic and fast-paced environment.
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Positive attitude, proactive mindset, and willingness to take on new challenges and responsibilities.