Executive Assistant / Office Manager
Executive Assistant / Office Manager
Skild AI
Greater Pittsburgh Region
See who Skild AI has hired for this role
About Us: We are an Artificial Intelligence and Robotics startup in stealth mode in East Liberty.
Job Description: We are seeking a dynamic and organized individual to join our team as an Office Manager & Executive Assistant. This role is crucial in maintaining efficient operations within our office environment and providing high-level administrative support to our executives. The ideal candidate will be proactive, detail-oriented, and possess excellent communication and organizational skills.
Responsibilities:
- Manage office operations and procedures to ensure organizational effectiveness and efficiency.
- Serve as the point of contact for internal and external stakeholders, including clients, vendors, and partners.
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
- Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Organize social events and offsite.
- Handle confidential information with discretion and professionalism.
- Oversee office supplies and equipment procurement, inventory management, and maintenance.
- Support HR functions, including onboarding new employees, maintaining personnel records, and coordinating employee events.
- Perform other administrative tasks and special projects as needed.
Qualifications:
- Bachelor’s degree preferred.
- Proven experience as an office manager, executive assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Excellent communication skills, both written and verbal.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- Attention to detail and accuracy in work.
- Ability to handle sensitive information with confidentiality and discretion.
- Strong problem-solving skills and a proactive approach to addressing issues.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to changing priorities and deadlines.
- Previous experience in a fast-paced environment or startup is a plus.
Benefits: Benefits include healthcare, retirement plans, paid time off, etc.
How to Apply: Please submit your resume to admin@skild.ai
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Employment type
Full-time
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