Executive Assistant/ Office Manager

Join SE Ventures and power your career!

Discover the opportunity to join an international, dynamic and fast growth Venture Capital (VC) Fund that invests in early stage companies focused on climate change, sustainability, and industrial tech. Every day, we empower employees to achieve more and experience exciting careers. Find out how our values and unique position make SE Ventures the employer of choice. We encourage a fun and collegial culture and offer BEST IN CLASS compensation and benefits.

https://www.seventures.com/home.jsp

SE Ventures, backed by Schneider Electric, is a large and rapidly growing VC Fund located in the heart of Silicon Valley on the illustrious Sand Hill Road. Reporting directly to Managing Partner, SE Ventures, the Executive Assistant/Office Manager will be in charge of managing the office on a day to day basis as well as provide administrative support to Managing Partner and the two General Partners in the office. The position requires discretion, confidentiality, broad and comprehensive experience in organization and planning and a “no job is too small” attitude.

Key Responsibilities

• Manage calendar, travel arrangements & expense reports
• Facilitate smooth communications between the executives and other internal SE team members and between the executives and external parties such as startup founders and other VC funds.
• Will have access to the email accounts of supported staff to schedule their appointments and answer or redirect inquiries from internal or external sources.
• Participate in meetings, take notes, prepare materials, organize correspondence & manage SE Ventures office for a seamless visit experience of external parties and other SE team members
• Greet visitors at the office
• Light cleaning/tidying up, especially after large meetings or catering
• Update and/or order office supplies and stock up on kitchen pantry
• Liaison with office building management and landlord on all matters
• Manage third party vendors for the office
• Coordinate with internal Schneider Electric teams on procurement, budgeting, legal, office security, IT, etc
• Assist in coordinating local events and catering, including internal team activities and meetings with visiting SE executives or outside parties
• Must have the ability to be a 'Jack of all trades'. Must be able to juggle many tasks simultaneously. Must be able to plan, prioritize, and manage the multiple tasks that have been assigned to him/her before their deadlines.
• Be the point of contact for trouble shooting travel and technology issues especially when senior partners are traveling
• Assist the Managing Partner, SE Ventures on ad hoc project based work

Qualifications

• Five years of office manager or administrative experience at a VC/PE Fund, Investment Bank or a client facing organization is desirable
• Excellent verbal and written communication skills
• Expert ability using Outlook for correspondence and calendar management of behalf of the Managing Partner and GPs
• Experience using Coupa (procurement) and Concur (travel and expenses) preferred
• Experience using Microsoft Office programs including, but not limited to Teams, Word, Excel and PowerPoint
• Strong organizational skills including, but not limited to, the ability to handle multiple demands and assignments and the ability to prioritize tasks effectively and efficiently.
• Requires the ability to exercise independent judgment and a high degree of initiative in resolving problems and developing recommendations.
• Knows how to leverage resources and delegates effectively
• Displays a positive and team first attitude
• Continuously seeks ways to enhance contribution to those they support
• Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests
• Work is generally of a critical or confidential nature
• Curiosity and self-motivated pursuit of systems training and other skill-building
• Friendly and upbeat demeanor
• Ability to work from the Menlo Park office 5 days a week, as needed

The U.S. Compensation range for this full-time position, which includes base pay and short-term incentive, is $100,000 - $140,000 for candidates located within the U.S.

Our salary ranges are determined by reviewing roles of similar responsibility and level. Within the salary range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience and relevant education or training.