Executive Assistant & Office Manager

Datavant is a data logistics company for healthcare whose products and solutions enable organizations to move and connect data securely. We are a data logistics company for healthcare whose products and solutions enable organizations to move and connect data securely. Datavant has a network of networks consisting of thousands of organizations, more than 70,000 hospitals and clinics, 70% of the 100 largest health systems, and an ecosystem of 500+ real-world data partners.

By joining Datavant today, you’re stepping onto a highly collaborative, remote-first team that is passionate about creating transformative change in healthcare. We hire for three traits: we want people who are smart, nice, and get things done. We invest in our people and believe in hiring for high-potential and humble individuals who can rapidly grow their responsibilities as the company scales. Datavant is a distributed, remote-first team, and we empower Datavanters to shape their working environment in a way that suits their needs.

Datavant is looking for an Executive Assistant & Office Manager to support the Office of the CEO and Executive Director. This is a great opportunity to join a collaborative, mission-driven team! You will partner with the Chief of Staff to provide scheduling support to coordinate meetings and align priorities as well as manage travel arrangements and submit expenses. You will also provide strategic support to other leadership members and the team as needed for backup and special projects. Someone with concise and proactive communication, adaptable to shifting changes both daily schedule and in the organization, and thrives in a fast-paced environment.

This role is in the office 5 days a week and must be NYC based

Responsibilities:

• Provide daily administrative support to the Office of the CEO and other leadership members and team as needed.
• Coordinate and schedule meetings with internal and external stakeholders. Working with the Chief of Staff to ensure the CEO's calendar reflects priorities. Be able to shift schedule quickly with last-minute changes.
• Arrange travel and accommodations. Create detailed itineraries to ensure seamless travel.
• Implement organizational processes and procedures.
• Submit all expense reports and receipts.
• Organize and update electronic files as needed.
• Ad hoc projects to support the team.
  
  
  

Qualifications:

• 2-4 years experience as an Administrative Assistant or similar role, ideally in a fast-paced environment.
• Polished communication skills - both verbal and written. Comfortable interacting with highly confidential matters and high-level stakeholders.
• Adaptable. Ability to intuitively shift gears quickly as priorities change.
• Strong organizational skills with great attention to detail.
• Proactive approach to managing tasks and responsibilities; excel at anticipating needs.
• Excellent follow-through. Ability to keep the pieces moving and not let anything fall through the cracks.
• Inherently focused on creative approaches to solving operational problems efficiently.
• Tech savvy (Proficient in Microsoft, Outlook, GSuite, Docs). Ability to learn tools quickly.
  
  
  

We are committed to building a diverse team of Datavanters who are all responsible for stewarding a high-performance culture in which all Datavanters belong and thrive. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges for this position are developed with the support of benchmarks and industry best practices.

We’re building a high-growth, high-autonomy culture. We rely less on job titles and more on cultivating an environment where anyone can contribute, the best ideas win, and personal growth is driven by expanding impact. The range posted is for a given job title, which can include multiple levels. Individual rates for the same job title may differ based on their level, responsibilities, skills, and experience for a specific job. The estimated salary range for this role is $98,000-$150,000.

At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your responses will be anonymous and used to help us identify areas of improvement in our recruitment process. (We can only see aggregate responses, not individual responses. In fact, we aren’t even able to see if you’ve responded or not.) Responding is your choice and it will not be used in any way in our hiring process.