Executive Assistant Office Manager

Our client, a real estate investment firm, is seeking an experienced Executive Assistant / Office Manager to support C-level executives.

Job Title: Executive Assistant / Office Manager to C-Suite

Salary: $100,000 - $150,000

Location: El Segundo, Onsite 5x per week

Executive Assistant & Office Manager Position Overview:

We are seeking a meticulous and highly organized Executive Assistant to provide exceptional administrative support to a collaborative C-suite team at our headquarters in El Segundo, CA. As the EA to our C-Suite you will play a pivotal role in managing calendars, facilitating meetings, and overseeing office operations. Additionally, you will assist with administrative tasks related to our Company's Board of Trustees.

Responsibilities:

• Calendar Management: Prioritize and schedule meetings, conference calls, and engagements for executives, acting as a key liaison to ensure seamless daily operations.
• Travel Coordination: Research, book, and manage travel arrangements, ensuring all necessary documents and itineraries are in place.
• Board Support: Assist in preparing materials for Board meetings, coordinating logistics, and maintaining confidential relationships with Board members.
• Event Planning: Contribute to the planning and execution of Company events, ensuring alignment with the Executive Team's vision.
• Special Projects: Support in creating documents, reports, and presentations, and maintain communication with internal teams and external partners.
• Office Management: Oversee administrative functions and coordinate efforts between our El Segundo and Chicago offices.

Qualifications:

• 10+ years of experience in executive support, ideally within legal, real estate, or finance.
• Bachelor's degree in business administration or related field preferred.
• Legal support experience is advantageous.
• Proficient in Microsoft Office Suite, including advanced skills in PowerPoint, Word, and document management systems.
• Strong problem-solving abilities with a proactive approach to task management.
• Dependable and capable of managing priorities effectively in a fast-paced environment.
• Exceptional attention to detail, particularly in calendar management and written communication.
• Maintain confidentiality and discretion with sensitive information.
• Flexibility to accommodate business needs beyond standard working hours.

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.