Executive Assistant (Entry Level)

Position Overview:

We are seeking a highly organized and detail-oriented Personal Assistant/Executive Assistant to support our client in the aviation industry, specializing in private jets. This role involves managing both personal and professional tasks for the executive team, ensuring smooth day-to-day operations and effective time management within a dynamic and fast-paced environment.

Key Responsibilities:

Administrative Support:

• Handle scheduling and manage calendars for executives.
• Book travel arrangements and ensure all details are accurate.
• Perform basic administrative tasks such as printing, scanning, and document management.

Personal Assistance:

• Manage personal errands for the executive.
• Assist with personal scheduling and appointments.
• Handle any ad hoc tasks as required by the executive.

Communication:

• Draft and manage email communications with proper etiquette.
• Act as a liaison between the executive and internal/external contacts.

Qualifications:

• Experience:
• Entry-level position, suitable for recent college graduates.
• No prior executive assistant background required, but must demonstrate strong organizational skills and attention to detail.

Skills:

• Strong attention to detail and accuracy.
• Excellent organizational and multitasking abilities.
• Good communication skills, both written and verbal.
• Proficient in using standard office software and technology.
• Ability to learn quickly and adapt to new tasks.

Work Environment:

• Must be able to work remotely but also available for face-to-face tasks as needed.
• Located in or near Naples, FL, for in-person responsibilities.
• Comfortable handling a mix of personal and professional tasks.

Personal Attributes:

• Organized and reliable with a proactive attitude.
• Ability to work independently and manage time effectively.
• Positive demeanor and ability to handle confidential information with discretion.

If you are a quick learner with strong organizational skills and a desire to support an executive team in the private jet sector, we encourage you to apply for this dynamic role.