Executive Assistant, Construction

Responsibilities

Related Companies is looking to hire a highly professional Executive Assistant to support the Construction team of Related Southeast, specifically the Executive Vice President, a Vice President and their supporting team. The Executive Assistant is responsible for administrative duties associated with projects and general office support. This is a collaborative role working with various executives, project managers, contractors, consultants, and agencies. The successful candidate will anticipate, initiate, coordinate, and follow up on logistics required for the executives to effectively perform at the highest capacity. This position will be based on-site 5 days a week in West Palm Beach, FL. Responsibilities include, but are not limited to:

• Scheduling appointments and heavy calendar management. Manage a busy and ever-changing calendar and prioritize appointments with the executive's prior clearance. Review daily.
• Handle incoming phone calls, greet guests, answer phones, and coordinate conference rooms and meal arrangements.
• Plan travel arrangements and changes including airline reservations, hotel accommodations, and car service arrangements.
• Act as gatekeeper and primary point of contact between executives, managers and visitors, as required.
• Bridge for smooth communication between all internal departments and external contacts.
• Screen telephone calls and announce each caller.
• Ensure the executives are prepared for all meetings by keeping them on schedule and providing necessary materials.
• Prepare expense reports and liaise with Finance, as necessary.
• Develop relationships with executive contacts, gain recognition as a team resource.
• Assist with personal duties, as needed.
• Performing ad hoc projects, as needed.
  
  
  

Qualifications

• A minimum of 3 years of relevant experience as an Executive Assistant or a high-level Administrative Project Manager Assistant
• Strong communication skills, both written and verbal.
• Excellent professional demeanor with the ability to work with a wide range of levels and management.
• Keen attention to detail.
• Must possess strong organizational skills.
• Comfortable working in a fast paced environment, ability to multi-task, shift direction easily and prioritize.
• Good judgment, discretion and strong discipline.
• Experience in a role that requires a high level of discretion with confidential information.
• Team player, self-starter.
• Strong proficiency with Microsoft Office Applications.
• Experience working in a corporate environment is highly preferred.
• Strong communication skills, both verbal and written.
• Bachelor's degree preferred.
  
  
  

Benefits:

• Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program
• Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs
• Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching
• Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities
  
  
  

Related values diversity in backgrounds and experiences. We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards.

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Overview

Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side.

Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.

Related Southeast is dedicated to building well-connected and culturally enriched communities. For over two decades, Related Southeast has worked to develop dynamic neighborhoods that are inclusive, innovative, and vibrant. With completed and ongoing developments in West Palm Beach, including The Square, 360 Rosemary, and One Flagler, Related Southeast is making long-term investments to transform and support local communities. Learn more about Related Southeast at www.relatedsoutheast.com.