Executive Assistant (Based in Boston, MA)

Mandate

We are actively seeking an experienced and highly skilled Executive Assistant to provide support to an Executive Leader. The Executive Assistant will also be supporting logistics for our global leadership team located across geographies, time zones and various cultures. The selected person will be strategically located in the Boston area.

Responsibilities

• Strategic Calendar Management: Oversee and strategically manage the calendar, prioritizing commitments and optimizing schedules. Facilitate complex travel arrangements and logistics.
• Executive Communication: Serve as the primary liaison for the executive-level communications, exercising discretion and professionalism. Draft and edit high-level correspondence, reports, and presentations.
• Leadership Meeting Coordination: Coordinate and orchestrate executive-level meetings, ensuring seamless logistics and preparation. Spearhead the creation of agendas, meeting materials, and post-meeting documentation.
• Collaborative Partnerships: Cultivate and maintain positive relationships with internal and external stakeholders.
• Strategic Project Support: Provide strategic support for key projects, conducting research, analyzing data, and preparing executive-level presentations. Contribute to the planning and execution of high-profile initiatives.
• Confidential Documentation Management: Maintain meticulous records and files, upholding the highest standards of confidentiality.
• Problem Resolution Leadership: Proactively identify challenges, implement solutions, and provide leadership in resolution efforts.
• Participate and assist with special projects and events as required to achieve our business goals.

Competencies required

• Education: Bachelor's degree or equivalent work experience
• Technical Proficiency: Advanced proficiency in MS Office suite; and other technology
• Organizational Mastery: Exceptional organizational and multitasking skills
• Communication Expertise: Superior written and verbal communication skills
• Strategic Collaboration: Demonstrated ability to collaborate strategically at the executive level
• Ability and availability to travel locally and internationally on occasions