Executive Assistant

About Us

Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Overview

TRC Advanced Energy (TRC) is a nationally known energy efficiency consultancy. TRC collaborates with clients to develop and implement market transforming programs and initiatives that promote energy efficiency, renewable energy, and green building in multiple market sectors across the US and around the world. These initiatives reduce energy costs, improve the health and safety conditions of buildings, while also helping the environment by reducing greenhouse gas emissions. TRC acts nationally to address some of our country’s most challenging problems: global climate change and energy independence.

TRC seeks an Energy Program Executive Assistant to support delivery of a commercial energy efficiency program in Oregon and Washington. The program aims to retrofit existing buildings with energy efficiency upgrades to reduce energy usage and deliver incentive savings. This position will support the Director and Associate Director in the implementation of the program. The ideal candidate will be a detail-oriented collaborator with a positive attitude and who is excellent at multi-tasking while maintaining a high degree of accuracy, efficiency, a reliability.

We are looking for an organizer extraordinaire to support Program management, meeting scheduling, accounting reviews, and other administrative functions in support of the program. The Executive Assistant may also coordinate Program activity for on time completion and issue of client deliverables, as dictated by Program scope and schedule.

This role will also provide high level executive support for the Director and Associate Director of this program. This role is especially important in ensuring Program leadership is receiving all important information and other information is appropriately prioritized and communicated.

Location: Portland, Oregon.

TRC is committed to promoting diversity and equity within the clean energy sector. Different backgrounds and perspectives are essential to the utility of the future, and we are working to empower candidates of the global majority, people with disabilities, women, and LGBTQIA2+ persons in the field of energy Program management.

Responsibilities

• Oversee daily administrative program operations of a 130+ people team in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence to program staff and subcontractors, maintaining electronic files, planning and coordinating meetings, and scheduling facilities.
• Support operating budget tracking and management.
• Provide high level executive support to the Director and Associate Director, including prioritization, communication screening and ability to identify potential issues early.
• Work with project subcontractors and TRC contracts team on managing subcontracts, change orders, scheduling check-ins with subcontractors, etc.
• Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations and help define new operational strategies by working with Director, Associate Director and other program leads on special projects.
• Manage competing deadlines and priorities effectively while keeping team members informed of any challenges that may impact their functional teams.
• Assist the human resources department with new hires, including drafting hiring materials, managing documentation, and onboarding, and collaborating to address and resolve employee concerns.
• Assist with reviewing and facilitating efficient Program billing, working within company’s accounting practices.
• Supporting Program managers in reporting metrics and other deliverables.
• Provide outstanding, professional customer service with excellent communication skills and a positive attitude when addressing detailed requests from clients and internal team members.
• Improve current processes and optimize organizational procedures for efficiency and productivity.
• Support operations, technical, marketing, and other cross functional teams as needed through reporting, research, information follow-up, vendor training, etc.
  
  

Qualifications

• 3+ years professional experience in a business management role requiring similar skills, energy program operational experience preferred.
• Proficiency in MS Office tools (i.e., Outlook, Excel, Word, SharePoint, Teams) is required.
• Excellent written and verbal communication skills.
• A self-starter with experience in organizing multiple teams and departments.
• Versatile abilities and extreme dedication to efficient productivity.
• Nimble business mind, focused on developing creative solutions.
• Strong project management and reporting skills, with a focus on interdepartmental communications.
• Demonstrated ability to manage multiple tasks to meet short turnaround times while effectively adhering to strict quality control standards.
• Associates/BS/BA degree is preferred, but not required.
  
  

Our Vision

We will solve the challenges of making the Earth a better place to live - community by community.

TRC is ranked #16 on ENR's list of the Top 500 Design Firms in the United States.

Please Watch The Video Below To Learn More

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Benefits: TRC offers a competitive benefit package consisting of:

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
• These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
  
  

Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Other Compensation: Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

Disclaimers

TRC is an equal opportunity employer: disability/veteran. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary Range

USD $80,000.00 - USD $98,000.00 /Yr.