Executive Assistant

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

Job Description

TEMP TO PERM Position

About The Role

The New York Times is looking for an experienced executive assistant to provide high-level and tactical support to our General Counsel, a member of our Executive Committee. You will be an important partner to colleagues across our legal and labor departments and work with the director, legal operations, to support department management. As Executive Assistant you will represent The New York Times brand, to both internal colleagues and external clients, approach tasks and requests effectively, and report directly to General Counsel.

This position is based in New York with a hybrid schedule of three days per week in the office, though additional in-office days may be required depending on editors’ needs.

Responsibilities

As the Executive Assistant you will:

• Manage active meeting calendar, including coordinating with participants, resolving conflicts, booking conference rooms and arranging technology, and generally manage the General Counsel’s daily schedule.
• Organize department meetings, including scheduling, reminders, agenda development, conference room and virtual room set-up, catering and technology support.
• Provide general office management, collaborate with our teams (facilities, information technology, and others) to serve our department's office needs, including equipment, maintenance, staff seating set-up, storage needs and supplies.
• Be the department administrator for Workday, managing position changes and overseeing time-keeping and paid time off, and maintain department vacation calendar.
• Prepare drafts of general correspondence, department communications, reports and presentations.
• Lead logistics for departmental and team events, social activities, offsite meetings, etc.
• Support multiple administrative matters including employee onboarding and offboarding, disaster recovery/business continuity, budgeting, and coordination of periodic training efforts.
• Assist other senior legal leaders with calendar support.
• Arrange travel and manage expense report processing.
• Answer questions from department staff, assisting in the resolution of general problems and coordinating with other teams (information technology, human resources, etc.) to support.
• Collaborate with executive assistants across the organization.
• Field incoming requests, including to department email accounts, and direct them to appropriate teams.
• Support maintenance of, and compliance with, department applications and tools and ensure department members are well-versed on usage of shared document management practices.
• Maintain up-to-date and accurate department information in organizational charts and intranet; and maintain other department documents, files, resources and policies, in coordination with the legal operations team.
• Perform other responsibilities and special projects.
• Demonstrates support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
  
  
  

Basic Qualifications

• 5+ years experience providing support for senior executives.
• Working knowledge of Workday, Coupa, Egencia, Concur, and/or similar HRIS, vendor management, travel, and expense software.
• Maintain a high degree of confidentiality on all matters
  
  
  

Preferred Qualifications

• Demonstrated ability to manage and meet deadlines in a fast-paced environment.
• Collaboratively work with all levels of management and staff.
• Experience working with legal departments.
• 3+ years of experience establishing organizational and prioritization systems for senior leaders and their teams.
• Notary public
  
  
  

The rate of base pay for this role is between $45.00 and $55.00 per hour.

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email reasonable.accommodations@nytimes.com. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

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