Executive Assistant
Join our client, an outstanding digital agency committed to helping companies achieve success. As the Executive Assistant, you will work as a pivotal extension of the business development team. This role entails providing administrative support to the Co-CEO while also actively contributing to business development efforts and project coordination. The ideal candidate will possess strong organizational skills, a results-oriented mindset, and the ability to manage schedules, arrange meetings, coordinate events, and handle various administrative and project-related tasks. The successful candidate will work autonomously to execute business development initiatives, manage small-scale projects, and ensure timely and high-quality deliverables.
Responsibilities
- Work with the Co-CEO and business development team to provide administrative support across various tasks, with a core focus on supporting sales activities.
- Facilitate the execution of meetings and other events by handling scheduling, agenda preparation, minute-taking, and comprehensive documentation, including the dissemination of necessary follow-ups.
- Monitor and follow up on the outcome of proposals with the pitch lead and update trackers accordingly.
- Own and distribute weekly status reports for all business development activities and prospects.
- Assist with the preparation of materials for weekly stand-up meetings and quarterly business reviews.
- Create and maintain client databases and mail lists.
- Assist with the coordination of tradeshows and conferences.
- Help manage the business development team budget.
- Build and maintain relationships with internal/external stakeholders, staff, clients, vendors, and partners.
- Anticipate and resolve issues proactively, demonstrating problem-solving skills and resourcefulness.
- Collaborate effectively with other administrative staff and departments to ensure seamless operations and communication within the organization.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Ideal Experience
- Bachelor's degree preferred, with 3-5 years of experience
- Proven experience as an administrative assistant, project coordinator, or similar role.
- Strong organizational and time-management skills.
- Ability to multitask and problem solve, working independently in a fast-paced environment.
- Proficiency with online collaboration tools (Google Drive or Microsoft 365), proficiency with Word and Excel, and experience with project management software or CRM software is a bonus.
- Excellent written and verbal communication abilities.
- Ability to act with integrity, professionalism, and confidentiality.
- Flexibility to adapt to changing priorities and deadlines.
- Experience in a design, marketing, digital agency, or similar creative environment is preferred.
- Experience in business development or sales teams is preferred.
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.
-
Seniority level
Entry level -
Employment type
Part-time -
Job function
Administrative -
Industries
Business Consulting and Services
Referrals increase your chances of interviewing at The Larko Group by 2x
See who you knowGet notified about new Executive Assistant jobs in Chicago, IL.
Sign in to create job alertSimilar jobs
People also viewed
-
Administrative Assistant
Administrative Assistant
-
Executive Assistant
Executive Assistant
-
Office Manager
Office Manager
-
Administrative Assistant, Hyatt Studios
Administrative Assistant, Hyatt Studios
-
Executive Assistant (Global Law Firm)
Executive Assistant (Global Law Firm)
-
Administrative Assistant
Administrative Assistant
-
Human Resources Administrative Assistant
Human Resources Administrative Assistant
-
Administrative Assistant
Administrative Assistant
-
Administrative Assistant
Administrative Assistant
-
Executive Assistant
Executive Assistant
Looking for a job?
Visit the Career Advice Hub to see tips on interviewing and resume writing.
View Career Advice Hub