Executive Assistant

Executive Assistant - Remote

Overview

As Operational Support, you will need to be a responsive and organized Executive Assistant that supports a dynamic and fast-paced organization. You will need to be a skilled Business Administrator to provide support to two General Managers. This role will take on a variety of tasks while working in a fast-paced and dynamic environment. The ideal candidate will be responsive, organized and have excellent communication skills, ability to proactively anticipate needs and shift priorities quickly, be self-motivated, and self-aware. While always looking around the corner and ahead for these leaders!

What You’ll Do

• Ability to manage two complex calendars while ensuring each leader is aware of any changes you make (proactive notification of any changes sent to leaders in communication with ability to change as needed).
• Management of travel logistics and expense reporting.
• Management of team SharePoint and OneNote creation and/or maintenance.
• Procurement and management of supplies, hardware and assets.
• Event and reservation of space support.
• Headcount management, post job requisitions, set up/onboard new hires.
• Facility requests (rooms, food, events etc.).
• Maintain distribution lists and security groups as needed.
• Ensure compliance of operational policies and procedures.
• Coordinate other projects as assigned, track actions and be proactive on status.
• Morale event planning and organization.
• Help prepare/compile decks for meetings.
• Continually seek opportunities to improve processes.
• Engage regularly with your operational support (EA) team regarding knowledge sharing/inform for consistency and better business support decisions.
• Regularly sync with your workstream stakeholders to ensure working towards priorities and objectives.

What You’ll Have

• Prior Business Support, or program management support in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.
• Work efficiently and effectively with little hand holding or guidance.
• Ability to work under deadline pressure and manage multiple workstreams within your day/week.
• Experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Excellent communication skills and ability to look ahead and ensure General Managers are aware of upcoming events, activities etc.,
• Be proactive not reactive.
• High EQ and ability to 'read the room" regarding workstream stakeholders and team members.

Prime 8 is a highly respected, woman-owned management consulting firm. We use innovative and outcome-driven approaches to deliver solutions that create lasting results, even after we're gone. The deep expertise of our talented consultants help companies turn ideas into action, implement organizational change, and get products to market quickly using modern practices and technologies. The Prime 8 family of consultants stands out from the crowd. As a group of high-achievers, we hold each other accountable for exceptional work that is built on integrity, honesty, and excellence. We do what we say and finish what we start. Together, we make an impact, have fun and do better for each other and for our customers.

Compensation: Prime 8 uses different pay ranges based on level of position, relevant experience and specific candidate location. The pay range for this role is between $55-63 per hour (based on full time employment), plus employee benefits.

Employee Benefits: Prime 8 offers a rich package of excellent Medical, Dental (including orthodontic) and Vision insurance (for employees and their families) for eligible employees. Prime 8 offers Paid Holidays and Paid Time Off, a 401K Plan, company paid Group Life, STD, LTD, and employee paid Life Insurance and Long Term Disability options. Prime 8 offers a great referral bonus program for our employees as well.

Check out our additional employee benefits!

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Prime 8 Consulting, we are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your background/experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the candidate we are looking for, whether for this role or other roles we have in the future.

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