Executive Assistant

About the job

Perfect Wellness group is a unique, luxury wellness solution for your home or commercial spa space. We are Headquartered in NYC. We design, create and install award- winning thermal spaces across the United States and Canada. Not only can we provide a sauna for a residential home, but we can also design complete wellness spaces for large scale, five-star, luxury commercial spaces.

As the Executive Assistant, you will play a pivotal role in supporting our CEO and ensuring the smooth operation of his day-to-day activities. This is a great opportunity to join a rapid growing team with incredible options of growth. We welcome people from all different backgrounds, experience in the wellness industry is great but not required-if you are EXTREMELY organized and can jump in and learn quickly we will be happy to have you.

Responsibilities:

Administrative Support:

• Act as the primary point of contact for all communication directed to the CEO, including managing emails, phone calls, and correspondence in Italian and English.
• Coordinate and schedule meetings, appointments, and travel arrangements, including itineraries, accommodations, and transportation. Some travel expected.
• Prepare and distribute agendas, presentations, and other materials for meetings and conferences.
• Assist in the preparation of reports, presentations, and documents as needed.

Language Support:

• Serve as a language resource for the company, facilitating communication with Italian-speaking clients, partners, and stakeholders.
• Translate documents, emails, and other materials from Italian to English and vice versa with accuracy and efficiency.
• Interpret verbal communication during meetings, conference calls, and other interactions as required.

Organizational Management:

• Maintain and organize executive calendar, ensuring all appointments, deadlines, and commitments are met in a timely manner.
• Manage and prioritize incoming requests and inquiries, delegating tasks when necessary and following up to ensure completion.
• Assist in the coordination and execution of special projects and initiatives as assigned

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and discretion, exercising sound judgment in all interactions and decisions.
• Uphold a high level of professionalism and integrity in representing the executive team and the company to internal and external stakeholders.

Travel to be expected.

Qualifications

• Fluency in Italian and English, both written and verbal, is essential.
• Proven experience as an executive assistant or similar role
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to interact confidently with individuals at all levels.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Bachelor's degree or equivalent experience preferred.

Salary: $75,000-95,000