Executive Assistant

Executive Assistant

Johns Creek, GA, United States

Full time Schedule

$44,600 - $74,300

Annually*

* based on job, location, and schedule

JOB DESCRIPTION

Bring Your Amazing Self to Work

At Macy's, Inc. we're on a mission to create a brighter future with bold representation for all. This is our Mission Every One. We know that each person here is unique. So we respect and invest in each individual to create growth, pride, and satisfaction. If we are able to bring our whole selves to work, it translates into a more abundant and wider array of ideas and energy for all to benefit from. Our success will be built on amazing colleagues, working together.

Job Overview

The Executive Assistant provides administrative support to three Vice Presidents. They plan, schedule, and arrange meetings and travel, support projects and presentations, and coordinate correspondence and data, including highly sensitive and confidential information. They interact with a diverse group of external callers and visitors, as well as internal contacts at all levels of the organization. They also perform other duties as assigned.

What You Will Do

• Schedule and organize complex activities such as meetings, travel, conferences, and events. Maintain and coordinate the executive's daily schedule.
• Type and design general correspondence, memos, spreadsheets, charts, and graphs. Proofread for spelling, grammar, layout, and accuracy, making necessary changes. Ensure the final copy is accurate and clear.
• Plan, create, and coordinate visual presentations, disseminate information, and coordinate mailings.
• Establish, develop, maintain, and update a filing/information storage system for timely retrieval.
• Prepare and submit travel reimbursement forms and invoices for payment.
• Act as a liaison with other departments and outside agencies, including high-level staff. Handle confidential, routine, and non-routine information, explaining policies when necessary.
• Exercise independent judgment to plan, prioritize, and organize a diversified workload, recommending changes in office practices and procedures.
• Act as a point of contact for external vendors, managing relationships and communications, and ensuring timely delivery of services and products.
• Consistently demonstrate regular, dependable attendance and punctuality.

Skills You Will Need

Communication Skills: Excellent written and verbal communication skills, with the ability to read, write, and interpret business, technical, and financial documents.

Organizational Skills: Strong ability to manage time effectively, organize, and prioritize a diversified workload.

Technical Proficiency: Familiarity with various computer software applications, including word processing, spreadsheets, databases, and presentation/visual software (e.g., MS Word, Excel, Outlook, PowerPoint).

Attention to Detail: High level of accuracy in proofreading for spelling, grammar, layout, and overall clarity, with strong attention to detail in all tasks.

Interpersonal Skills: Exceptional interpersonal skills with the ability to work across functional lines and interact effectively with executives and associates at all levels within the organization.

Confidentiality: Ability to handle sensitive and confidential information with discretion.

Problem-Solving Skills: Ability to exercise independent judgment to plan, prioritize, and organize tasks, and recommend changes in office practices and procedures when necessary.

Flexibility: Adaptable to changes quickly and easily, with a strong sense of urgency in task completion.

Mathematical Skills: Basic math functions such as addition, subtraction, multiplication, and division, with analytical skills for handling financial and technical documents.

Who You Are

• Dedicated to fulfilling ideals of diversity, inclusion, and respect that Macy’s aspires to achieve every day in every way.
• Candidates with a High School diploma or equivalent are encouraged to apply. 5+ years of experience in office or administrative work preferred.
• Regularly required to sit, talk, hear; use hands/fingers to touch, handle, and feel. Occasionally required to move about the workplace and reach with hands and arms. Requires close vision.
• Able to work a flexible schedule based on department and company needs. 3 or more days required in office each week.
• Able to travel occasionally.

What We Can Offer You

• An inclusive, challenging, and refreshingly fun work environment
• Competitive pay and benefits rooted in principles of equity
• Performance incentives and annual merit review
• Merchandise discounts
• Health and Wellness Benefits across medical, dental, vision, and additional insurance
• Retirement Savings Plan with 401k match opportunity
• Employee Assistance Program (mental health counseling and legal/financial advice)
• Resources for continuous learning, career growth, and leadership development
• 8 paid holidays
• Paid Time Off (first year prorated depending on start date)
• Tuition reimbursement program
• Guild education benefit funds 100% of tuition, books, and fees in designated programs
• Colleague Resource Groups (CRGs) and give-back/volunteer opportunities
• Empowerment and autonomy to perform impactful work with tangible results

About Macy’s

Now is an exciting time for a Macy's career as we continue to focus on creating exciting and memorable experiences for every Macy's customer, whether their journey starts online or in the store. Our opportunities in Sales, Merchandise, Operations, Customer Service, Warehouse, Marketing, and other areas let you express your creativity and commitment to excellence, grow your career and make a difference to your Macy's colleagues and customers.

Bring your creativity, energy, and ideas to the Macy's team – Apply Today!

This job description is not all-inclusive. Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

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This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. To view additional benefits information for this role, please visit https://bit.ly/3Sy3fOs