Executive Assistant

Compensation Range:

$30.00 per hour - $45.00 per hour

Welcome to IntePros, a certified woman-owned company specializing in innovative and results-oriented recruiting and staffing solutions. We take immense pride in genuinely understanding what drives and inspires exceptional individuals like you. Your success is our priority, and we are dedicated to actively shaping your long-term career journey. At IntePros, we believe in comprehensive well-being. You have access to our medical, dental, vision, and mental health programs, ensuring your health and wellness are taken care of. To support your continuous growth, we also provide a $1,500 per year education and professional certification fund. Diversity and inclusion are cornerstones of our company ethos. IntePros is proud to be an equal opportunity employer. We do not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, sexual orientation, disability, age, veteran or military status, retaliation, or any other characteristic protected by law. We celebrate the rich tapestry of backgrounds and perspectives that make us stronger as a team. Please note that only qualified individuals being considered will be contacted. We appreciate your interest and look forward to potentially embarking on a transformative journey together.

IntePros is hiring an Executive Assistant for our premier healthcare client! Our client is seeking a seasoned Executive Assistant who is intuitive, innovative, and excels in problem-solving. The ideal candidate must have academia of the physicians, including developing and maintaining curriculum vitae’s in PENN’s database system and this requires a collegial mindset/research mindset. They are also responsible for budgeting and finance of their physicians’ annual budgets, expenditures, and grant funding.

This role will support multiple leaders and manage various projects, including:

• Complex scheduling
• Expense reports
• Arranging travel
• Managing projects
• Conducting data analysis
• Driving quality improvement initiatives
• Preparing research assistants
• Preparing leaders for presentations
  
  
  

Key Skills and Requirements:

• Advanced computer skills
• Proficiency in Office 365, including Excel
• Navigation of SharePoint and Microsoft Teams
• Advanced Teams skills (e.g., setting up breakout rooms during meetings)
• Expertise in Power BI (Business Intelligence)
• Ability to write queries for data analysis
• Strong independent thinking skills
• Ability to problem-solve using provided resources before seeking assistance
• Initiative to find information independently
  
  
  

Essential Functions:

• Maintain schedules/calendars for leaders, including coordination of travel and managing multiple daily changes
• Extensive interface with organizational leaders and their assistants
• Plan meetings including securing rooms and occasionally ordering food
• Create and provide materials for meeting agendas
• Provide support in preparing presentations and documents required by executives and staff
• Complete expense reports for travel and miscellaneous expenses, maintaining detailed records and interfacing with internal accounting staff and external vendors
• Perform general administrative support duties, including phones, mail, email, and other correspondences, and communication with department faculty, directors, and hospital management
• General problem solving and project work
• Other duties as required