Executive Assistant

As the Executive Assistant with this DC Association, you will be providing administrative support for two executives and will be responsible for handling a range of high-level administrative support. This mid-size association is looking for someone who is well organized, flexible, and enjoys working in a fast-paced environment with high-touch executives. If you possess advanced professional etiquette and are seeking an opportunity to work alongside leadership that invests in support staff, send your resume today!

About the Job:

• Maintain the principals’ calendar and daily schedule, including all meetings and engagements.
• Assist with planning and management of small and large events, leaving no detail aside.
• Prepare briefing materials for key meetings with members.
• Monitor all documents that need to be sent out, edited, transcribed, and inputted into internal databases.
• Handle all travel arrangements, itineraries, and transportation for when the principals travel.
• Play an active part in following up on meeting action items, project deadline tracking, budgeting, document review and compiling various research projects.
• Ensure accurate information and client contacts are updated and saved in internal databases.
• Be an extended ambassador of the leadership office, interfacing with key external players on ad hoc inquiries, requests and needs.

About the Culture:

• Offers paid overtime and free parking.
• Provides health and dental insurance that is 100% employer paid alongside employee wellness benefits, competitive 401(k) plan, PTO and commuter benefits.
• Hybrid work model with three in-office days per week.

About You:

• Experienced. You have a minimum of three years of Executive Assistant experience in a high-touch environment.
• Detail-oriented. You have strong organizational skills and are able to work independently with little supervision.
• Communicative. You enjoy working with others in a team environment and are extremely professional with clients.
• Adaptable. You are a self-starter and can prioritize multiple tasks with competing deadlines at one time.
• Collaborative and flexible. You define yourself as a team player and adjust your schedule to meet needs across a busy team.
• Collected. Your business acumen and previous experience working with top-tier executives has shaped your executive presence.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.